12/2/1986 - Laserfiche WebLink

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was $8,500. The County Administrator and the Beach Preservation a�d Restoration Committee inqpired as to whether the County survey crews could perform the survey work and the --,.by save the County $8,500. It was determined that this work could be perfoxpied by County crews. Later, the Board and staff decided to exr..and the scope of work to include the entire barrier island north of CR 510, as well as Round Island Park. This basically doubled the scope of work and necessary survey work to approximately $17,000 of in -field survey. The mapping contract with Abrams was approximately $50,285. Usually, aerial control points are First -orated in the field and targeted prior to flying the photography. However, Abrams decided to fly the aerial Photography first, then select control points to be located in the field from photo identifiable points. Mien the photos were given to our survey crews, sane points, such as real estate signs, trees, etc., were relocated or removed after the photography was flown. The survey crews could not fid these points. There were also sane points which the survey crews rade minor computational errors. The County's Contract with Abrams does not contain language which covers this situation, does not contain a tire of completion, nor liquidated damages. ALTERNATIVES AND ANALYSIS Staff and Abrams have discussed this request for additional c mT)ensation. Basically, both parties are sansuhat guilty for lack of early ccnmmni- cation. The Public Works Departre^t did not participate in negotiating the contract nor did we get to review it prior to execution. RECOMMENDATION AND FUNDING It is reccnriended that the Board authorize additional cagmnsation in the amount of $2,623 (50% of that requested) to cover the alleged control problems. Funding to be transferred from Federal Revenue Sharing Contingency (102-199-581-099.91) to 102-11-0-515-033.19. ` Commissioner Wheeler was curious about transferring of funds from last year's budget to this year to pay Cubit Engineering and Abrams Aerial as he had felt all this was to be completed in September. He wondered why the project has been running so far behind. Public Works Director Davis noted that he did know that much about the funding of the project, but as far as the scheduling was concerned, there were some items that delayed the photo- grammetry to be done by Abrams Aerial, which, in turn, delayed Cubit Engineering. Commissioner Wheeler did not have a problem about transferring the funds, but wished to make sure the funds aren't dispensed until both of these items have been addressed. 7 IEC 2 1986 L� CC. BOOK