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3. Committee Reports will be presented by Commissioners for <br />acceptance and items in the report requiring direction to <br />staff can be given by the Board at that time.* The <br />Administrator will receive a copy of Committee Summary <br />Reports. <br />4. A Commissioners may put any item under their names with <br />the understanding that by consensus the item may be•approved ._ <br />for staffing or voted down. An item requiring funding of <br />less than $2,500 that has been previously discussed or'- _ <br />requires no staffing, or an itdm asking for Board action in <br />the form of conceptual approval, or any informational item, <br />may be included on an agenda at any time by a Commissioner. <br />5. Constitutional Officers should be included in Memo under <br />Paragraph 1. <br />The Chairman noted that a number of Commissioners, as well <br />as the Administrator, had some concern about the procedure for <br />placing items on the agenda and having them staffed. He and the <br />Administrator came up with a suggested procedure and have had <br />comments on it from each Commissioner. His suggestion would be <br />that it not be a static process, but that we at least have <br />something in writing, and then if we need to modify it from time <br />to time, that can be done. Chairman Scurlock noted that one of <br />his major concerns was that a lot of items were coming in through <br />the Board office and the Board secretaries sometimes identified <br />them as a Planning or a Road & Bridge item, and Mr. Balczun in <br />some cases was not being copied; so, he was not reacting from the <br />standpoint of having a recommendation ready. The intent of the <br />proposed procedure is not to keep items off the agenda but to <br />make sure the Administrator has sufficient notice so the matter <br />can be properly staffed. We have had an open policy in terms of <br />anyone wanting to appear before the Commission, but he felt in <br />fairness to Mr. Balczun, he should have an opportunity to be able <br />to have some answers before being confronted at a public meeting <br />with funding considerations and action. <br />Commissioner Eggert noted that the concern she expressed <br />before is that Board action was not defined. She considered that <br />even a conceptual agreement is Board action, and she felt it is <br />important to be able to bring something conceptual to the Board's <br />attention to see if they do want to proceed with it rather than <br />43 <br />OCT 13 1987 - Bou 69 FacE 685 <br />