Laserfiche WebLink
BOOK 70 pnr1 43 <br />Copier volume, now at well over 100,000 per month, threatens to <br />prematurely erode the quality of the copies due to heavy wear on the <br />equipment. The resulting downtimes create delays which are not only <br />frustrating but potentially expensive. <br />IBM recently ran a promotion involving a special volume discount <br />for the State of Florida. To be eligible, the County was required to <br />declare its intent to purchase a copier by a letter dated no later than <br />October 1, 1987. A letter was sent out September 29, 1987 indicating <br />an interest in the Model 85 and Model 50 copier but with a disclaimer <br />informing IBM that the letter was not an intent to purchase, as this <br />could not be done without prior approval of the Board of County <br />Commissioners. IBM, in a'letter dated October 7, 1987, confirmed that <br />they would put a copier for the County "on hold" pending the approval <br />of the Board. <br />Funds were authorized in the 1987/88 budget to purchase two (2) <br />copiers for $40,000. Our present monthly maintenance costs are <br />$1,052.20 based on a monthly maintenance charge of $313.00 on the <br />hardware alone and a copy cost of $739.20 based on 112,000 copies <br />at .0066 per copy. Purchasing and maintenance costs for the Model 85 <br />and Model 50 units are provided below: <br />OUTRIGHT PURCHASE <br />Model 85 Model 50 Combined <br />Purchase Price 42,500 16,000 58,500 <br />s <br />Less V.P.A. Discount (9,775) (4,000) (13,775) <br />Less Trade In (8,700) (2,750) (11,450) <br />Less Typewriter Promo.* (2,390) ----- ------ <br />Final cost to the County 21,635 9,250 30,885 <br />------- ------- -------- <br />------- ------- -------- <br />*(County receives two (2) free typewriters or a credit for $2,390) <br />It should be noted that the Model 85 has a monthly maintenance cost of $943.80, -_•_ <br />compared with our current unit at $1,052.20. The first six months of maintenance are <br />free as part of this promotion) <br />Recommendation <br />Staff recommends that the Board of County Commissioners consider <br />the purchase of one (1) Model 85 and one (1) Model 50 copier. Our <br />recommendations are based on several factors: <br />1. The favorable discount rate that IBM is offering us on the <br />two (2) machines. <br />6 <br />MAINTENANCE <br />COSTS <br />Model 85 <br />Model 50 <br />Monthly Availability: <br />Monthly Availability: <br />Model 85 <br />$254.00 <br />Model 50 <br />$156.00- <br />Stapler <br />29.00 <br />Collator <br />48.00- <br />$283.00 <br />$204.00 <br />Per Copy Charge <br />660.80 <br />Per Copy Charge <br />295.00 <br />(.0059 x 112,000 copies) <br />(.0059 x 50,000 copies) <br />Monthly Cost/Model 85 <br />$943.80 <br />Monthly Costs/Model 50 <br />$499.00 <br />It should be noted that the Model 85 has a monthly maintenance cost of $943.80, -_•_ <br />compared with our current unit at $1,052.20. The first six months of maintenance are <br />free as part of this promotion) <br />Recommendation <br />Staff recommends that the Board of County Commissioners consider <br />the purchase of one (1) Model 85 and one (1) Model 50 copier. Our <br />recommendations are based on several factors: <br />1. The favorable discount rate that IBM is offering us on the <br />two (2) machines. <br />6 <br />