2/16/1988 - Laserfiche WebLink

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One of the areas they particularly want to take a look at is the movement of cash from the customer paying it to the person at the desk until it gets where it is supposed to go to make sure all the checks and balances are there. Director Pinto noted the __ auditors made no comment on the Utilities Department this year, but one of the areas that has shown up for the last two years was simply reconciliations of customer deposit accounts. That was taken care of internally, even though they were authorized to hire someone to straighten that out. Irene Lewis spent hundreds of hours doing this by hand because it wasn't on the computer system. Obviously, Utilities cannot continue to operate in this manner. Director Pinto noted there are two aspects - one, just to come in at the total accounting and billing procedures used and recommend new software, andsecond, to come in and set up a new program that Coopers & Lybrand has that takes your total system and puts it on a model; then every time we take over a new system, it adds it in and analyses that impact for as many years as you want it to. He felt it is very important we do this. Chairman Scurlock asked if Director Pinto was asking for authorization to negotiate a contract with Coopers & Lybrand and come back to the Board, and Director Pinto stated that he wanted authorization to enter into the contract. The Chairman commented that he did not see a dollars and cents figure anywhere, and Asst. Director Barton noted it would be about $70,000 - $35,000 tor each aspect. Commissioner Eggert believed that, as she read it, the second part depended on the results of the first, and Chairman Scurlock further emphasized that we need to negotiate with Coopers & Lybrand in regard to the hours they owe us and whether they can be a part of this. Director Pinto agreed that is a new glitch, and they will negotiate that into it. 67 tFEB 1 "]bt18 BOOK 70 'E8S5