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opportunity to discuss the project in detail and he can assure <br />them of the direction we are taking. <br />MICROFILMING OF BCC RECORDS <br />Administrative Aide Liz Forlani reviewed the following: <br />TO: Board of County <br />Commissioners <br />FROM: <br />'dmi i <br />rani <br />strative Aide <br />DATE: February 22, 1988 FILE: <br />SUBJECT: Microfilming <br />REFERENCES: <br />It is requested that the data herein presented be given <br />formal consideration by the Board of County Commissioners at <br />their regular meeting of March 1, 1988. <br />DESCRIPTION AND CONDITIONS <br />A situation is present where valuable office floor space is <br />being taken up with file cabinets. Our file cabinets are filled <br />to capacity as is our storage area and a decision must be made to <br />consolidate our files and one solution would be microfilming. <br />ANALYSIS <br />1. I have received bid proposal to purchase a camera and a <br />viewer to microfilm our files, according to the Division of <br />Archives, Bureau of Records for micrographic images. The paper <br />material would then be disposed of and the film would be filed <br />leaving adequate filing space to keep the required last three <br />years of correspondence. The cost to do this would be the <br />purchase of the equipment, the purchase and processing of the <br />film and a full-time person to do the microfilming. We would <br />gain much needed filing space and move progressively towards the <br />future method of filing. <br />Mr. Woodward, Director of the Microfilming Department <br />under the Clerk of the Court has agreed to do the developing and <br />duplication of our film. <br />2. Gus Ambler, Purchasing Director, contacted Accurate <br />Microfilm Services, Inc., a company who would come in and pick-up <br />material that has been prepared for microfilming; microfilm it <br />and then deliver it. It would be microfilmed according to the <br />Division of Archives for micrographic images. They would pick up <br />and deliver on a 24 hour basis and we would be operational to the <br />extent that once our files are microfilm ready, it would take <br />three weeks to actually microfilm. We would also have to <br />purchase a viewer/printer. <br />3. Mr, Woodward, Director of the Microfilming. Department <br />under the Clerk of the Court was asked to submit a proposal to do <br />our microfilming, but due to his workload he was not able to <br />submit a proposal at this time. <br />61 <br />MAR 1 1988 <br />BOOK 71 PA E159 <br />