3/15/1988 - Laserfiche WebLink

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TO: The Board of County Commissioners DATE: March 8, 1988 FILE: SUBJECT: Movable Files for Courthouse Annex Office FROM: Freda Wright -- : R FERENCES' Clerk of the Circuit Court I would like to have movable files installed in the Annex Office that is being renovated. Movable files require much less space than filing cabinets and provide easier access to the court documents. It is my intention to consolidate County Court Traffic and Misdemeanors with the Circuit Felony division in the Annex Office. The court cases handled by these divisions require retention periods of 75 years for felony cases and five years for misdemeanor cases. The movable files that I would like to have installed can be acquired from United Business Systems for an approximate cost of $20,000.00. Ed Fry .has talked to Joe Baird about a funding source and advises me that Federal Revenue Sharing Funds would be available to purchase the movable files. Please authorize the purchase of the movable files from the Federal Revenue Sharing Fund. Chairman Scurlock had just one question. He wished to know if these files have been ordered already. Finance Director Fry advised that the track part had to be ordered before they put the carpets down. The Chairman asked why the Clerk would order something that has not been approved in the budget. Director Fry explained the problem was that they were starting to put the carpet in, and they wanted to put the track in first; so, he felt the Clerk made the assumption the Board would approve it, knowing that if the Board did not approve it, we would have to have them take it out and we would have to take the cost out of the Clerk's side. Chairman Scurlock reminded Director Fry that the Board meets every Tuesday, and this could have been put on a previous agenda. He felt we have to make the purchase, but he would like to have MAR 15 1988 24 BOOK 71 FADE 193