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5. Utility customer payment receipts from 10/1/82 to 9/30/84. <br />6. Cash receipts from 10/1/82 to 9/30/84. <br />7. Bank reconciliations/statements from 10/1/82 to 9/30/84. <br />8. Accounts Payable/Receivables from 10/1/82 to 9/30/84. <br />9. Vendor Ledgers from 10/1/82 to 9/30/84. <br />10. Vendor files from 10/1/82 to 9/30/84. <br />11. Payroll Registers from 1/1/73 to 12/31/87. <br />12: Retirement Registers from 1/1/45 to 12/31/79. <br />13. Retirement summaries from 1/1/75 to 12/31/87. <br />14. Surety bonds and Performance of Service bonds from Day 1 to <br />12/31/86. <br />A records retention schedule has been filed with the State of Florida, <br />Bureau of Records and Information Management, for all of the records <br />listed above. A records destruction request has been approved by the <br />Bureau of Archives and Records Management for all of the records listed <br />above. <br />Commissioner Bowman assumed the State Board of Records bases <br />their destruction schedule upon the statute of limitations. <br />Finance Director Fry confirmed this and advised that as part <br />of their records management program they are going through <br />microfilming those records with a permanent retention period or <br />an extended retention period. <br />Commissioner Eggert wished to know how long microfilms of <br />the Board of County Commission Minutes are retained and was <br />advised that the Minutes are a permanent retention and are <br />microfilmed and kept forever. The tapes of the meetings do not <br />have to be kept indefinitely. <br />Administrator Balczun suggested that the sound recordings of <br />the official meetings of the Board be retained for at least 90 <br />days after the meeting is transcribed. <br />Deputy Clerk Hargreaves informed the Board that presently <br />the tapes are kept indefinitely, and we have them going back for <br />almost ten years. We have requests for cassettes to be made from <br />tapes fairly often, sometimes from tapes a year or two old. <br />Discussion continued regarding the wording in the memo <br />requesting that the sound recordings be destroyed after the <br />transcript is prepared, and Commissioner Eggert pointed out that <br />MAR 15 1988 <br />26 <br />BOOK- 71 F;.,71.95 <br />