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3/29/1988
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3/29/1988
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Meetings
Meeting Type
Regular Meeting
Document Type
Minutes
Meeting Date
03/29/1988
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TO : CHARLES P. BALCZUN <br />: COUNTY ADMINISTRATOR <br />SUBJECT : TEMPORARY EMPLOYEE FOR PURCHASING <br />DATE : MARCH 21, 1988 <br />Purchasing Manager Gus Ambler requests authorization for the <br />Purchasing Division hire a temporary clerical staff person for <br />the remainder of the 1987-88 fiscal year. Assistant County <br />Administrator Perry Mattes endorses the proposal. <br />Since August 28, 1987, the Purchasing Division has experienced a <br />66% staff turnover. On that date Purchasing Manager Carolyn <br />Goodrich resigned. Three weeks later Purchasing Specialist <br />Robert Wood resigned. Ms. Goodrich indicated that her reason for <br />so doing was personal in nature. Mr. Wood told us that he had <br />accepted another position. In his exit interview, Mr. Wood cited <br />the need for both better pay and additional staffing. <br />We were able to fill Mr. Wood's position immediately with the <br />transfer of Duane Swan from Building and Grounds to Purchasing. <br />However, it was not until January 11, 1988 that Mr. Ambler <br />assumed his duties. During the interim, the fundamentals of the <br />job were performed first by Budget Officer Joe Baird and then by <br />Mr. Mattes. <br />Mr. Ambler faces the task of upgrading a system which is <br />cumbersome at best. It is one which requires a great deal of <br />redundancy in its approach to buying and paying for requested <br />materials and equipment. It is apparent that he is proceeding <br />apace. However, he must continue to deal with the excessive <br />paperwork of the current system while working to implement a new. <br />system. <br />The workload is excessive for the current staff for the short <br />term. When the reorganization plan becomes fully effective, <br />there should not be a need for staff to perform the clerical <br />duties that are currently necessary to satisfactorily perform the. <br />job. <br />I recommended that we petition the Board of County Commissioners <br />to allow the hiring of a temporary Clerk for the Purchasing <br />Division. This maximum authorization period wouldbe for up to <br />six months. It would not last later than September 30, 1988. <br />There are two ways to address the problem. First, we can <br />advertise the position as a temporary one at 37.5 hours a week. <br />This would require us to pay, in addition to wages of $4.99 per <br />hour, social security (FICA) taxes of 7.51% of salary, worker's <br />compensation, and Florida State Retirement at 13.38% (Retirement <br />must be funded if the length of employment is over four months.) <br />Assuming a regular work week, the position would cost about $227 <br />per week ($187.13 salary, $14.05 FICA, $25.04 retirement, and <br />$.52 worker's compensation). Not factored into the cost is any <br />future liability we might incur because of a claim for benefits <br />under unemployment insurance. <br />The recommended way to fill this need is by using an agency <br />temporary employee. Using this method, we pay the temporary <br />agency a fee for providing us with their employee. That fee <br />typically runs between $7.00 and $7.50 per hour, depending on the <br />individual supplied by the agency. This equates to between <br />$262.50 and $281.25 per week. We do not have to go through a <br />sometimes lengthy selection process; someone is available within <br />a day or two. Also, should the person selected not work out, we <br />44 <br />Ihh__MAR 2 e 1988 <br />BOOK 71 PAGE 401 <br />
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