9/6/1988 - Laserfiche WebLink

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ANALYSIS Both of the bids submitted were in excess of $650,000.00. The monies budgeted for this project are $365,000.00. The first request for bids on this project were received in July with only one participant and that bid was in the $650,000.00 range. RECOMMENDATION Based on the above information, staff recommends all bids received be rejected. It is also requested that staff be authorized to negotiate this project within the established budget, since all efforts to use the bid process has failed to yield a contract within our allotted monies. Commissioner Eggert asked if they were going to negotiate with one of the bidders. Manager Dean advised that they have bid this project twice and have made personal contact with every local firm that builds steel buildings, and when bidding time came, they had two bidders and they were still twice the budget. He believed we have met the requirements for bidding and felt we could do better with negotiating. Commissioner Eggert noted that her concern is that it might be impossible for us to get what the specs call for within the budget, and discussion ensued as to the Board's feeling that the specs may be too elaborate Manager Dean confirmed that they actually just want a basic pre-engineered metal building, nothing elaborate, but with the same floor plan. They did send out an addendum for a plain 6,000 sq. ft. building, but apparently it still called for elaborate plumbing, electrical, etc. Commissioner Bird felt we should go back to the consultants who designed this and start all over and then rebid. Chairman Scurlock concurred that we should tell the engineers to reduce the specs to what we want; that is what they are paid for, and he believed the Commission is saying that we want Mr. Pinto to go back to the engineers and say we want this redesigned so that we can get it for a reasonable amount. � ® 100 BOOK J4 P,�IrE100