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AUTHORIZATION TO PREPARE A PLANNING CONSULTANT RFP The Board reviewed memo from the Community Development Director: TO: The Honorable Members of The Board of County Commissioners FROM: Robert M. Keating, AICP AA4 Director, Community Development SUBJECT: REQUEST FOR AUTHORIZATION TO PREPARE A PLANNING CONSULTANT RFP DATE: August 26, 1988 It is requested that the information herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of September 6, 1988.'. DESCRIPTION AND CONDITIONS: Indian River County's new comprehensive plan must be completed and submitted to the state by September 1, 1989. Although the intent has been to try to do as much of the plan as possible in-house with existing staff, it has been recognized since the beginning of the comp plan preparation process that the existing staff may be unable to complete the work due to the time demands of on-going activities. Because of that concern, $80,000 was budgeted in FY 87-88 for comprehensive plan consulting services. During FY 87-88, no consultants have been retained by the County for comprehensive plan activities; consequently, none of the $80,000 has been expended or committed. However, the Community Development Department's FY 88-89 budget, as approved in budget hearings, contains $50,000 for comprehensive planning consultant services. Therefore, funds are available to retain consultant services in FY 88-89. Although a substantial amount of work has been done on the plan, there is a considerable amount left to do. Some work has been done on all required plan elements, with some elements further along than others. Recently, however, two senior members of the staff (Mike Miller, and Gary Schindler) who had been responsible for several comp plan elements resigned and accepted positions with other agencies. Therefore, less staff time is available to devote to comprehensive planning activities, and comp plan pre- paration timeframes have not been met. ALTERNATIVES AND ANALYSIS: With the recent loss of key staff, the inability to attract experienced personnel because of low pay scales, and the amount of on-going planning responsibilities and non -comp plan projects assigned to the staff, it will not be possible to meet the compre- hensive planning requirements with existing staff. Since the level of completion varies for each required comp plan element, the work remaining is different for each. Some elements have been drafted through the analysis section, while others are less complete. The only workable alternative for meeting the County's comprehen- sive plan preparation requirements appears to be obtaining consul- tant services. However, several options exist with regard to 84 1`Ak �00V 74 84