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retaining a consultant. One option is to obtain one or more consulting firms to complete all aspects of one or more elements. A second alternative would be to specifically define various activities associated with several elements, prepare a specific scope of services, and retain a consultant for those specified activities. The third alternative would be to qualify one or more consulting firms to provide continuing planning services on an as -needed basis. Because the staff has done a considerable amount of work on the comp plan as a whole, including much of the research and data collection for all elements, assigning one or more entire elements to a consultant would not be desirable. The second alternative of preparing a detailed scope of services at this time and requesting proposals for that work also has disadvantages. Since much of the remaining work in several of the elements is policy development, an activity with which the staff needs to be actively involved, establishing that as a consultant activity would not be efficient. - Also, developing a detailed scope of services at this time would involve preparing specifications for a number of different activ- ities relating to various elements, and this would be a more cumbersome process with less of an opportunity to tailor the work of the consultant to the specific needs of the County. Given the existing circumstances, the best alternative appears to be retaining one or more consulting firms to provide continuing planning services on an as -needed basis. With this option, one or several firms could be chosen through this selection process. Then, when specific work activities are identified by the County, one of the qualified firms could be retained to do the job without the County having to go through the selection process again. With this option, each contract for a specific scope of services would be approved by the Board of County Commissioners prior to its execution. The advantages of the continuing services option include flexibil- ity to limit consultant work to specific needed activities, ability to structure consultant services over time based upon staff progress on comp plan elements, opportunity to allocate work in small increments and to evaluate consultant work quality, and efficiency in consultant selection. With this process, the staff can maintain more control over plan preparation and ensure that a better product is produced. RECOMMENDATION: The staff recommends that the Board authorize the staff to prepare and distribute a request -for -proposal (RFP) for continuing ser- vices for preparation of the County's comprehensive plan. of ON MOTION by Commissioner Eggert, SECONDED by Commis- sioner Bird, the Board unanimously (4-0) authorized staff to prepare and distribute a RFP for continuing services for preparation of the County's Comprehensive Plan. 85 Roos 74 PDE 8