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GRANT AGREEMENT WITH STATE BUREAU OF HISTORIC PRESERVATION The Board reviewed memo from Staff Planner Nearing: TO:William G. Collins, II DATE:August 30, 1988 FILE: Acting County Administrator DEPARTMENT HEAD CONCURRENCE: APPROVAL TO EXECUTE GRANT SUBJECT: AGREEMENT WITH STATE 4f A BUREAU OF HISTORIC PRE - Robert M. -Keating Dir or SERVATION Community Develop ent epartment FROM David C. Nearing REFERENCES: Grant Agree. Staff Planner DIS:JEFF2 It is requested that the information presented herein be given formal consideration by the Board of County Commissioners at their regular meeting of September 6, 1988. DESCRIPTION AND CONDITIONS After having submitted to the state Bureau of Historic Preservation several grant applications approved by the Board of County Commissioners, Indian River County -has been awarded $12,500.00 in Federal Historic Preservation Grants-in-aid. This money has been awarded to the County to conduct a survey of historic resources situated within the unincorporated portions of the County. The grant program is being administered by the State Bureau of Historic Preservation, which will provide funds for the county to enter into a contract with a professional to conduct the survey. The staff was informed in February, 1988, that the County had been awarded these funds. However, delays by the State in processing the grant award have delayed commencement of actual survey work. In August, 1988, the Planning staff finally received the official grant agreement documents. With the receipt of these documents, the staff commenced work on preparing a Request For Proposals (RFP) to solicit perspective consultants. ANALYSIS As with all contractual agreements, the planning staff forwarded a copy of the grant agreement to the County Attorney's Office for review. After their review, the attorneys informed the Planning staff that they had some concerns over some of the "boiler plate" wording in the Agreement document. Their primary concern was over several clauses holding the State harmless in the event that the funding was not available, or was withdrawn. In discussion with Historic Bureau Staff, the Planning Staff has found that the funding is available and could only be withdrawn through a special act of the legislature. The Historic Bureau feels that this is a remote possibility. The Historic Bureau staff has also informed staff that the wording in question is a standard part of all contracts, and required by Florida Statues to be in all state contracts. P 86 BooK 74 r'ni 86 X14