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----------------------------------------------------------------- <br />TO: William G. Collins, II <br />Acting County Administrator <br />FROM: James W. Davis, P.E. <br />Public Works Director <br />SUBJECT: Annual Physical Inventory - Fleet Management <br />REF; Jack McCorkle, Supt. of Fleet Management, to Jim Davis <br />dated 9/6/88 <br />DATE: September 12, 1988 <br />----------------------------------------------------------------- <br />DESCRIPTION AND CONDITIONS <br />Each year, a parts inventory is performed at the Fleet <br />Management Division by various County employees. Usually, <br />mechanics and other employees perform the work, and productivity <br />is suspended until the inventory is complete. Since Fleet <br />Management has been trimmed from 18 employees in 1984 to 12 <br />current employees, this activity will delay vehicle repairs to <br />many County Departments, particularly Road and Bridge Division. <br />Staff is requesting consideration to contract this work to an <br />outside firm: <br />ALTERNATIVES AND ANALYSIS. <br />The firm closest in -proximity to Vero Beach which performs <br />this work is R.G.I.S.''Inventory Specialists. The alternatives <br />are as follows: <br />Alternative #1 <br />Retain RGIS Inventory Specialist to perform a detailed parts <br />inventory for a fee of $18.00/hr. with a not -to -exceed cost <br />of $2,600. <br />Alternative 42 <br />Attempt to seek more proposals from various companies. <br />Alternative #3 <br />Perform the inventory with County Staff. <br />RECOMMENDATION AND FUNDING <br />It is recommended that the County employ RGIS Inventory <br />Specialists for a fee not -to -exceed $2,600 to perform this <br />inventory. Funding to be from Vehicle Maintenance <br />501-242-591-035.29, unencumbered balance is $6,637.00 <br />Commissioner Eggert asked if we are doing something about <br />Fleet Management as she understood half of the world is going <br />elsewhere. <br />The Acting Administrator advised that he had some discussion <br />about that with the department heads. Apparently Fleet Manage- <br />ment has reduced their operation substantially over the last <br />couple of years, but we need to get more of the departments <br />coming in and utilizing it if we are going to have revenues <br />generated. We have that under close observation right now. <br />53 BOOK F'" jE 337® 199 <br />