12/6/1988 - Laserfiche WebLink

Home Browse Search

DEC 6 BOOK t) FAGF 300 Besides approving the joint participation agreement, the board also authorized the staff to prepare and distribute an RFP for the work funded by the agreement. As prepared by the staff, the scope of services for the RFP involved not only general transportation planning for the County but also preparation of a traffic circulation element meeting the state's comprehensive planning requirements. On October 14, 1988, the staff advertised the RFP and notified consultants. In response to the RFP, eleven firms submitted proposals. The consultant selection committee, composed of Commissioner Maggie Bowman, Bill Collins, Jim Davis, Bob Keating, and Mike Tako (FDOT), then met on November 18, 1988, and selected five firms for presentations to the committee. ALTERNATIVES & ANALYSIS: The selection committee met again on November 28, 1988, to hear presentations from the shortlisted firms. Based upon the presentations and the initial submittal, the committee then ranked the top three firms. These firms in the order of their ranking are: 1. Wilbur Smith & Associates 2. Gannett Fleming 3. Tipton Associates, Inc. It is now the board's responsibility to act on this recommendation. If the committee's recommendation is approved, the staff will negotiate a contract with Wilbur Smith & Associates. If an acceptable agreement cannot be reached with Wilbur Smith & Associates, negotiations would then proceed with the second ranked firm. Because the scope of services for the project has already been prepared and the funding provided by FDOT is already in place (with a cap of $33,000), negotiation of a contract should be a procedural matter. For this reason, it would be advantageous for the board at this time to authorize the chairman tosign a contract consistent with the scope of services specified in the RFP and within the specified budget ($33,000) for the project. Taking this action would be helpful in meeting- the timeframes specified for the project -- timeframes necessary for the County to meet its comprehensive -plan deadlines. RECOMMENDATION: Staff recommends that the Board of County Commissioners approve the consultant selection committee's proposed ranking of firms for the traffic circulation project. The staff also recommends that the board authorize the staff to negotiate and the chairman to sign a contract which is consistent with the scope of services specified in the RFP and within the specified budget for the project. ON MOTION by Commissioner Eggert, SECONDED by Commis- sioner Wheeler, the staff unanimously approved the selection committee's proposed ranking of firms in the order listed above; authorized the staff to negotiate and the Chairman to sign a contract consistent with the scope of services in the RFP and within the specified budget.