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DEC 6 <br />TO: Members of the Board <br />of County Commissioners <br />FROM: Joseph A. Baird <br />OMB Director <br />J r`\ LE 25 <br />SUBJECT: BUDGET AMENDMENT <br />NUMBER: <br />013 <br />DATE: November 18, 1988 <br />Entry <br />Number <br />Funds/Department/Account Name <br />Account Number <br />Increase <br />Decrease <br />1. <br />EXPENSES <br />ROAD AND BRIDGE FUND <br />Traffic Eng./Automobile <br />111-245-541-066.42 <br />$8,659.00 <br />0 <br />REVENUE <br />GENERAL FUND <br />Cash Forward October 1 <br />111-000-389-040.00 <br />$8.659.00 <br />0 <br />J. Cancellation of Bid #438 - Tree lrirrmming Service <br />The Board reviewed memo from Purchasing Manager Ambler: <br />TO: <br />William G. Collins II <br />Acting County Admini�tr.tor <br />THRU: H.T. "So <br />Director of <br />Services <br />FROM. <br />Ambler, T.P.M. <br />Purchasing Manager <br />DATE: November 17, 1988 <br />FILE: <br />SUBJECT:— <br />CANCELLATION OF BID#438 <br />TREE TRIMMING AND CUTTING <br />SERVICES <br />1s_� <br />MV REFERENCES: <br />1. DESCRIPTION AND CONDITIONS: <br />In October a Bid was awarded to Q1Al ity Tree Services for <br />Tree Trimming and Cutting Services as needed by the Road <br />and Bridge Department. This contractor performed two jobs <br />for the County and has been unable to respond to recent <br />requests because of serious injury to his lead foreman. <br />2. ALTERNATIVES AND ANALYSIS: <br />It is the opinion of the Purchasing Department and the Road <br />& Bridge Department that this service is tooimportant for us <br />to wait until this contractor is again able to perform on his <br />contract. IRC Bid #438 contains a cancellation clause on Page <br />2 of the Special Conditions to cancel with 30 days notice. <br />Section 21 of our General Conditions allows the Board to seek <br />liquidated damages up to 25% of the bid price for default and <br />states that the bidder shall lose eligibility to transact bus- <br />iness with the Board for a period of one year. <br />3. RECOMMENDATION: <br />Staff recommends that we cancel Bid #438 and suspend Quality Tree <br />Services from transacting with the County for a period of one <br />year. Because of the circumstances we do not recommend seeking <br />liquidated damages. Discussions with Quality Tree services <br />indicates that they are in agreement with this. <br />8 <br />