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3. In the financial business time is money; therefore, everything is due yesterday. It is commonfor the Budget Office to be faxing information after 5:00 p.m. or later in the evening in order to make deadlines to save the county money. Currently after hours we have to go through two or three alarm system and outside to get to emergency management. If it is raining, the documents get wet and do not feed through the machine. 4. At the current rate that we are using the fax machine we are substantially shortening the life of the machine in emergency management. 5. The county presently does not have a back-up fax machine and in the event that the machine was to be broken all work would cease. The following is a breakdown of the cost of a fax machine: Fax Machine $1,800.00 Telephone Installation 200.00 Cable 300.00 Monthly Bill 300.00 Maintenance 160.00 $2,760.00 ANALYSIS As one can see the cost of an additional fax machine will be easily offset by the savings of employees time, the potential cost of not meeting a deadline because of a machine not being accessible or broken. In addition to the above mentioned, Ed Fry, Finance Director has agreed to pay half the monthly operating costs. FUNDING Funds to be transferred from General Fund contingencies for the purchase and operating costs of the fax machine. The contingency balance in the General Fund is $748,555.00 as of the December 22, 1988 General Ledger. Recommendation Staff recommends the Board of County Commissioners approve budget amendment 021. ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Bird, the Board unanimously approved Budget Amendment #021 in the amount of $2,760 for the purchase and maintenance of a FAX machine for the Office of Management & Budget. 23 JAN 3 1989 BOOK 75 FACE 467