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TO: DATE: SUBJECT: Members of the Board of County Commissioners January 4, 1989 PAYMENT OF VACATION OFFICE OF MANAGEMENT AND BUDGET FROM: Joseph A. Baird OMB Director DESCRIPTION AND CONDITIONS While in the position of Director of the Office of Management and Budget I have accumulated excessive amounts of vacation (336 hours). Under the current personnel guidelines we are only allowed to accumulate 150 hours of vacation. This will mean I lose 186 hours. For the most part, it is my feeling that the excess accumulation was due to circumstances beyond my control for the following reasons: 1. The following divisions were organized under the Office of Management and Budget pending the hiring of an Assistant County Administrator and because of the dissolution of the department of General Service: Sebastian Library Vero, Beach Library Emergency Management North County Fire District Animal Control Risk Management Veteran's Service Extension Service Youth Guidance Welfare Purchasing Probation 2. In addition to having the responsibility of _these divisions, many had substantial position vacancies. The purchasing manager and purchasing specialist positions were vacant for some time leaving only a secretary in purchasing. This meant the Budget Officer had to do the daily hands on purchasing. (Budget staff consisted of three employees total). The Risk Manager and secretary position in the Risk Management division were vacant leaving no employees to do insurance. Other divisions had vacancies within, shifting additional burdens on the Office of Management and Budget. 3. .The library divisions were new to the county system and had a new building program whichrequired a lot of time, training, organizing and working with library personnel directly. 4. I inherited divisions like Emergency Management, Veteran's Service, Youth Guidance, Welfare, and County Fire District which are not financial requiring research and time. 5. The Budget Office had to accomplish budget matters as well as keep the divisions under their authority functioning. Probation, the North in nature 6. I had requested several times immediate assistance in filling the vacant positions under my departments. I have accumulated a large amount of vacation leave of which I do not feel I should lose because of the circumstances listed above. If possible, I would like to see my maximum amount of vacation I can accumulate be increased from 20 days to maybe 30 days and the remaining balance I would like to be compensated for. JAN 1 O 1989 61 (Oow. 75 PA i L. 93