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JAN `E1989 <br />BOOK 75 FAGE.764 <br />TO: James E. Chandler, <br />County Administrator <br />FROM: James W. Davis, P.E., <br />Public Works Director <br />H.T. "Sonny" Dean <br />General Services Directo <br />SUBJECT: Award of Bid - Public Works/Road and Bridge Division <br />Indian River County Bid #41,89-40 - Front End Loader <br />DATE: January 16, 1989 <br />DESCRIPTION AND CONDITIONS <br />After formal advertisements, five bids were received for a Front <br />End Loader. The Road and Bridge Division has $85,000 budgeted <br />for this item in the FY88/89 Budget. <br />ALTERNATIVES AND ANALYSIS <br />1) Bid by Case Power & Equipment for a Case Model 621 did not <br />meet specifications. This machine is smaller than specified <br />and would be unable to meet our needs. <br />2) Bid by Neff Machinery Inc. for a John Deere Model 624E did <br />not meet the following specifications: <br />a) Specification for single lever control transmission was <br />not met. The machine has two controls. <br />b) Specification for air over hydraulic brakes was not <br />met. The machine has hydraulic only. <br />3) Bid by H.F. Mason Equip. Corp. for a Dresser Model 520B did <br />not meet specifications. <br />a) Specification for single lever control transmission was <br />not met. The machine has two controls. <br />b) Specifications for pilot on bucket controls not <br />available on this machine. <br />c) Specifications for air over hydraulic brakes not met. <br />The machine has hydraulic only. <br />4) Bid by M.D. Moody and Sons, Inc. for a Trojan Model 2000Z <br />met all specifications. Total cost bid would require us to <br />pay $113,547 at this time which exceeds the budgeted amount <br />by approx. $30,000. The Direct Purchase Bid less trade-in <br />is $62,330 which is within the budgeted amount. <br />5) Bid by Kelly Tractor Co. for a Caterpillar Model 936E met <br />all specifications. Total cost bid would require us to pay <br />$81,720 at this time which is within the budgeted amount. <br />The cost figures submitted on the bid forms were not <br />correct. Kelly Tractor has verbally corrected the bid as <br />follows <br />Purchase price less trade-in <br />and' Performance Bond <br />Max. cost of repairs- 5 years(see attached) <br />Guaranteed buy back 5 years <br />$ 81,720 <br />22,500 <br />$104,220 <br />37,800 <br />$ 66,420 <br />.The Direct Purchase Bid less trade-in and Performance Bond <br />is $80,567 which is within the budgeted amount. <br />The following chart compares the bids submitted. <br />38 <br />