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ROOF REPLACEMENT AND REPAIRS (ADMINISTRATION BLDG.) <br />General Services Director "Sonny" Dean reviewed the follow- <br />ing memo: <br />DATE: MARCH 2, 1989 <br />TO: BOARD OF COUNTY COMMISSIONERS <br />THRU: JAMES E. CHANDLER <br />COUNTY ADMINISTRATOR <br />FROM: H.T. "SONNY" DEAN, DIRECTO <br />DEPARTMENT OF GENERAL SERVICES <br />SUBJECT: ROOF REPLACEMENT - COUNTY ADMINISTRATION <br />BACKGROUND: <br />On February 3, 1987 the Board of County Commissioners settled with <br />the Travelers Insurance Company for an estimated cost to replace <br />the subject roof. The settlement was for $96,850 with a clause <br />for their Insured to be responsible for damaged insulation <br />material due to the leaking roof. <br />In August 1988 the Board awarded a low bid by Lucas Waterproofing, <br />Inc. to replace the subject roof for a contract price of $91,934 <br />plus a unit price of $1.50 per square foot of insulation material <br />that was saturated with water and could not be reused. <br />On March 1, 1989 this writer was notified by Lynn Williams, <br />Buildings and Grounds Superintendent that Lucas had uncovered <br />approximately 1,687 square feet of insulation material that had to <br />be replaced with a total cost of $29,250. We had already <br />authorized $5,259 worth of material that could be paid for out of <br />the monies received from the insurance company. <br />Since the "built-up" type roof had already been stripped and the <br />insulation material was exposed to weather conditions, we felt an <br />emergency situation existed. Should we experience some inclement <br />weather prior to obtaining authorization at the next regular Board <br />meeting to spend these additional monies,water and/or wind damage <br />could result and necessitate more cost. <br />ANALYSIS: <br />Based on the above facts as presented to Mr. Chandler, the County <br />Administrator agreed with staff as being an emergency situation <br />and authorized the contractor to replace the damaged insulation <br />material at a cost of $29,250. <br />RECOMMENDATION: <br />It is therefore requested that the Board officially recognize the <br />above described situation as an emergency and agree with the <br />County Administrator and Staff in the action that was taken. <br />Director Dean stressed that since they discovered the <br />insulation was in worse shape than anticipated, they had to take <br />emergency action. They were afraid if they made the contractor <br />pull off the job and wait until a regular Board meeting, it might <br />Ak 11989 <br />30 BOOK 76 r E3► Q <br />