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DATE: JUNE 2, 1989 <br />TO: HONORABLE BOARD OF COUNTY COMMISSIONERS <br />THRU: JAMES E. CHANDLER, ADMINISTRATO <br />INDIAN RIVER COUNTY <br />FROM: H.T. "SONNY" DEAN, DIRECTOR <br />DEPARTMENT OF GENERAL SERVI AS <br />SUBJECT: PART TIME EMPLOYEE - DIVISION OF PURCHASING <br />Boa 77 FArjE 20 <br />BACKGROUND: <br />I <br />In the process of up -dating our Purchasing system, and becoming more <br />professional with the handling of all paperwork associated with the <br />system we have encountered many problems. It is the opinion of this <br />writer that we are fast resolving these problems, and systematizing the <br />process that will meet all the needs and services of the County as well <br />as satisfying all audit requirements. <br />The workload on the employees in this Division has more than doubled <br />with our new procedures, and the ever growing needs of the various <br />Departments within the County (i.e. Emergency Medical Services, <br />Libraries, etc.). The following chart is provided to indicate services <br />performed: <br />' h 6 <br />(As of 6/1) <br />1 � ifv Ja <br />Based on the above statistics it is evident of the increase we are <br />experiencing. It is also apparent to this writer that our staff is not <br />able to keep abreast of this continuous increase in workload. <br />Especially when a staff member is out for sickness, vacation, etc. The <br />present and only clerk in Purchasing is scheduled for two weeks vacation <br />beginning on June 12, 1989. Some of the services will go lacking during <br />this period of time without additional help. <br />There are sufficient monies in the present budget to- fund a Part -Time <br />Clerk for the remainder of the 1988-89 fiscal year. <br />kot- . <br />It is respectfully requested that the Board review the information <br />;submitted and authorize a Permanent Part -Time, Staff position for the <br />Purchasing Division. <br />Commissioner Eggert had a question about the difference <br />between the permanent part-time employee and the part-time <br />temporary employee going into a full time employee in the next <br />budget year. <br />20 <br />1986-87 <br />1987-88 <br />1988-89 <br />55 <br />78 <br />108 <br />REQUISITIONS <br />4500 <br />5300 <br />3785 <br />PURCHASE ORDERS <br />4500 <br />5300 <br />3785 <br />VENDOR APPLICATIONS_ <br />-- <br />100 <br />200 <br />Based on the above statistics it is evident of the increase we are <br />experiencing. It is also apparent to this writer that our staff is not <br />able to keep abreast of this continuous increase in workload. <br />Especially when a staff member is out for sickness, vacation, etc. The <br />present and only clerk in Purchasing is scheduled for two weeks vacation <br />beginning on June 12, 1989. Some of the services will go lacking during <br />this period of time without additional help. <br />There are sufficient monies in the present budget to- fund a Part -Time <br />Clerk for the remainder of the 1988-89 fiscal year. <br />kot- . <br />It is respectfully requested that the Board review the information <br />;submitted and authorize a Permanent Part -Time, Staff position for the <br />Purchasing Division. <br />Commissioner Eggert had a question about the difference <br />between the permanent part-time employee and the part-time <br />temporary employee going into a full time employee in the next <br />budget year. <br />20 <br />