8/1/1989 - Laserfiche WebLink

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Administrator Chandler agreed and stated that staff's recom- mendation then would be to reject all bids because all bids then were in excess of $600,000 over what we have budgeted. MOTION WAS MADE by Commissioner Scurlock, SECONDED by Commissioner Bird, to agree that Ivey Construction made a mistake in the transmittal of their bid and, therefore, reject their bid as not being valid; to then reject the remaining bids as being in excess of budget; and to ask the Architect, per our contract, to redesign the building to come within the budget at no extra charge. Commissioner Eggert wished to know if staff is totally satisfied that is what our contract with Stottler, Stagg says, and Attorney Collins advised that it speaks of the "fixed Limit" and under Basic Compensation sets out the basic fee as a percent- age of an estimated construction cost of $1,310,250 for 17,470 sq. ft., and if that is not fixed, he was not sure what is. Administrator Chandler believed the architect has indicated it is a fixed fee contract. Commissioner Scurlock expressed some concern that when we look at reducing the costs, it may result in ending up with less square footage, and if we had to have a choice between having an adequate library building and automation which will cost $300,000, he personally would want to have the proper building and worry about the automation later. Administrator Chandler did not believe you can assume at this point that the redesign will necessarily involve a reduction of square footage as there are many things to be considered. Commissioner Eggert stressed that we should be able to do a nice library within the budget that has been set forth. After further discussion, Commissioner Eggert wanted to be sure that it is totally understood that it is staff's recommenda- tion at this point that we go with the Motion as stated. 19839 6 3 F �.,