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BOOK ADDITIONAL COMPENSATION FOR FRIZZELL ARCHITECTS - JAIL PHASE III The Board reviewed memo from Emergency Management Director Doug Wright, as follows: TO: James Chandler County Administrator FROM: Doug Wright, Director Emergency Management Services DATE: September 11, 1989 SUBJECT: APPROVAL OF ADDITIONAL COMPENSATION FOR W.R. FRIZZELL ARCHITECTS; -INC., FOR BIDDING CIVIL ENGINEERING SITE WORK AND COORDINATION OF CIVIL SITE WORK DURING CONSTRUCTION It is respectfully requested that the following information be formally considered by the Board of County Commissioners during the next regularly scheduled meeting. , DESCRIPTION AND CONDITIONS `r.. The current Project Manager for Phase III of the Indian River County Jail was not assigned overall responsibility for the project until after the former County Administrator departed and the position was filled on an interim basis by Assistant County Attorney Will Collins. The chronology of events prior to that point in time reflects confusion and unclear definition as to how the Civil Engineering and site work for the project would be accomplished. The former Administrator apparently ? hired Carter and Associates to complete the Civil Engineering design and .permitting work which has been accepted and included in the bidding documents for bids to be opened on September 19, 1989. Since this was not included in the scope of work for the contract agreed to by the former staff, W.R. Frizzell Architects now requests the County Commission authorize payment for services rendered as relate to civil engineering processes required in this project for bid documents and coordination of site work during construction. The compensation nego- tiated is 1.20 (20% of 6% fee) of construction cost of civil site work as determined by Alternate No. 1 of the successful bid. It is estimated that this would add an additional cost of $3,132 to the fee of $261,000 already approved for W.R. Frizzell Architects, Inc., for a total of $264,132 in fees when the project is completed. ALTERNATIVES AND ANALYSIS The civil engineering work is required and necessary for the project to be completed. It is felt that the fee negotiated is fair and appropriate and should be authorized for the additional services since the original scope of work did not include these items. To attempt to seek possible alternatives does not appear to be a feasible option inasmuch as bids will be opened on September 19, 1989, and any deviation from this schedule will substantially delay the construction of the facility. RECOMMENDATION Since the Florida Department of Corrections is currently citing the County for overcrowding violations at the Indian River County Jail, staff recommends the Board of County Commissioners approve the Professional 28