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The Honorable Joseph E. Flescher <br /> December 20, 2013 <br /> Page 3of5 <br /> The County has completed the following Fair Housing(FH) activities since the last monitoring visit: <br /> First Quarter 2012 — Public Service Anouncement posted on County's website- <br /> March 30. <br /> Second Quarter 2012 — FH display at Gifford Community Center-June 25. <br /> Third Quarter 2012 — FH presentation in West Wabasso-August 6. <br /> Fourth Quarter 2012 — Landloard meeting at Indian River County Rental Assistance <br /> Department-December 13. <br /> First Quarter 2013 — FH material on display in county administrtion building- <br /> March 12. <br /> Second Quarter 2013 — FH table at Seacoast Bank's "Take control of your credit score" <br /> event-June 11. <br /> Third Quarter 2013 — FH materials placed in the County library September 25. <br /> There were no findings or concerns related to Fair Housing Requirements. <br /> Financial Management Transaction Testing <br /> A random sample of Requests for Funds (RFFs)was traced through the financial management <br /> system to verify the basis upon which the requests were made. The grant manager traced the canceled checks <br /> for these RFFs through the County's financial management system to ensure it maintained proper <br /> documentation(invoices,payment vouchers,detailed journal entries and ledger postings). RFF numbers two, <br /> three,and four were reviewed. Additionally,the grant manager traced the following transactions through the <br /> County's system: <br /> 1. Check#285773 Guardian CRM,Inc $3,500.00 <br /> 2. Check#292780 Mancil's Tractor Service <br /> 3. Check#295225 Mancil's Tractor Service $15,000.00 <br /> $420,310.25 <br /> There were no findings or concerns noted under the area of Financial Management Transaction <br /> Testing. <br /> Labor Standards <br /> The Davis-Bacon Act,Copeland Act,and Contract Work Hours and Safety Standards Act require <br /> federal grant recipients to monitor construction contractors and subcontractors to ensure that they comply <br /> with specific labor standard requirements. This review consisted of monitoring payrolls and project files to <br /> determine whether the County is documenting the following. <br /> 1. The proper wage decision is included in each contract. <br /> 2. Any needed wage conformance requests are processed. <br /> 3. Payrolls are being obtained and reviewed. <br /> 4. Employee interviews are being conducted. <br /> 5. Any problems that arise are resolved in a timely manner. <br /> The grant manager noted that when payrolls were reviewed the County had identified some workers <br /> who were underpaid. The County is commended for discovering that wage restitution was owed and paid. <br /> There were no findings or concerns related to Labor Standards. <br /> 160 <br />