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g w3 ? r <br />Q?fe!; ' <br />Mire r <br />Indian River County Schools <br />GovDeals (4-5 years) <br />N/A (recycle) <br />GovDeals <br />Indian River County Sheriff <br />GovDeals and Live <br />Live <br />Live <br />City of Vero Beach <br />Public Surplus <br />Property Room <br />TBD <br />Indian River Shores <br />GovDeals <br />Live <br />Live <br />City of Sebastian <br />GovDeals (4-5 years) <br />GovDeals <br />N/A <br />More Efficient Utilization of Staff <br />Once a department requests and disposition is approved by the capital asset custodian and <br />Budget, Purchasing enters the items onto the Excess Equipment List. The items remain in place <br />until they are taken to the auction site, or Facilities Management picks them up for storage at <br />either the Ixora warehouse or the Administration Building warehouse. Generally, larger items <br />such as copiers, generators, etc. are left in place until they can be picked up and delivered <br />directly to the auction site. Allocated Facilities staff time is normally 30-40 hours per month for <br />pickups, palletizing and shrink-wrapping. <br />Facilities Management had three staff members deliver items in the two days prior to the June <br />2013 auction, for a total of 48 hours worked. At least one member of Purchasing staff is <br />normally on site during the setup days to assist with setup and tracking. Fleet Management also <br />provides manpower to deliver vehicles to the auction site. <br />Following the auction, staff reconciles the list of items sold against our surplus list and arranges <br />for removal and disposal of unsold items. <br />If online auctions were utilized, the need to relocate items to a live auction site could be <br />eliminated. In some cases, items can be sold in place, if the owning department is amiable to <br />buyers coming directly to their office area to take the item(s) sold. Facilities staff can still move <br />items to either warehouse area for more centralized access for viewing and pickup by buyers. <br />Both auction sites will post items for sale on behalf of sellers at no additional cost, however <br />staff feels the posting process can be easily and quickly accomplished by Purchasing <br />Department staff. Preparing and submitting legal ads when required will take only a few <br />minutes, as will completing and delivering completed bills of sale for motor vehicles to the Tax <br />Collector. <br />Value <br />While we are not able to predict revenue, each of the local agencies staff has spoken with has <br />reported being at least satisfied, but more often pleased with their income from online <br />auctions. The City of Sebastian reports $165,000 in the past 20 months, including a return of <br />40% of the value of a vehicle that was more than 15 years old. The School District has brought <br />in nearly $200,000 in the past year and has determined in the case of busses, they are realizing <br />a 25% increase in sales prices compared to live auction. <br />M:\Public Surplus\041514 Agenda - Online Auction Analysis.doc <br />1Rq <br />