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CONSENT AGENDA <br />ANALYSIS: <br />The lowest responsive and responsible bidder, Sunshine Land Design, has submitted a written <br />request to withdraw their bid, which is attached for the Board's consideration. <br />The previous bid for FY 13/14 was $9,300 annually, with actual expenses anticipated for FY 13/14 <br />of $13,123 ($6,975 to B&E for work from October 1, 2013 through June 30, 2014, and $6,148 for <br />coverage through the end of the contract period to STS Maintain Services). Quotes for the interim <br />period were requested from multiple vendors over a period of several weeks, and STS Maintain <br />was the only quoting firm to provide necessary W-9 and liability insurance. <br />The $17,400 bid submitted by the second lowest responsive and responsible bidder, also STS <br />Maintain Services, represents an approximate 87% increase over the FY 13/14 proposed bid price, <br />and an approximate 32.5% increase over actual anticipated expenditures for FY 13/14. <br />SOURCE OF FUNDS: <br />Funding in the amount of $17,400 is allocated in the Water Production — Other Professional <br />Services Account. <br />Account Num l ear- <br />u- <br />yAccount Descri ition '- r hT <br />♦ 1. .v i'.'s»: �ti �,` In,..,.t 5 t, .t.... .n . , <br />, tit.._ .t �, <br />FY 14/ 5 , <br />�. ,.aC; pos Budget <br />47121936-033190 <br />'% <br />Water Production — Other Professional Services <br />/ <br />Legal <br />$17,400 <br />RECOMMENDATION: <br />Staff recommends the Board take the following actions: <br />1. Terminate award of the previous annual bid, 2013005 to B&E Property Maintenance. <br />2. Allow Sunshine Land Design to withdraw their bid with the understanding that they may not <br />bid on this contract in the future. <br />3. Award bid 2015008 to STS Maintain Services of Palm City as the next lowest responsive and <br />responsible bidder meeting the specifications as set forth in the Invitation to Bid. <br />4. Authorize the Purchasing Division to issue blanket purchase orders for the period of October <br />1, 2014 through September 30, 2015 to the recommended bidder, and <br />5. Authorize the Purchasing Manager to renew this bid for two (2) additional one (1) year <br />periods subject to satisfactory performance, vendor acceptance, and the determination that <br />renewal of this annual bid is in the best interest of Indian River County. <br />ATTACHMENTS: <br />Staff Memo to B&E Property Maintenance <br />Sunshine Land Design Letter <br />APPROVED AGENDA ITEM <br />BY: <br />i �t>l�- c3�,! <br />Joseph. Baird, County Administrator <br />XLip&Pti-01 14, 3l/ <br />B:\2014.2015 FY (2015000)\2015008 - Annual Mowing at Water PlantsWnnual Agenda - 2015008.doc <br />Indian River Co <br />• • .roved <br />Date <br />Admin <br />e . <br />'% <br />// <br />/ <br />Legal <br />f:riAl <br />rBudget <br />Department <br />f <br />/ <br />Risk <br />L i;J <br />D <br />/If <br />54 <br />