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02/10/2015 (3)
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02/10/2015 (3)
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Last modified
7/2/2018 11:55:08 AM
Creation date
3/23/2016 9:13:56 AM
Metadata
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Template:
Meetings
Meeting Type
BCC Regular Meeting
Document Type
Agenda Packet
Meeting Date
02/10/2015
Meeting Body
Board of County Commissioners
Book and Page
140
Supplemental fields
FilePath
H:\Indian River\Network Files\SL00000J\S0005FD.tif
SmeadsoftID
14621
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RECORDS INVENTORY WORKSHEET <br /> Contact Phone No. <br /> rDepartment/Section <br /> Indian River County Attorney's Dylan Reingold, County Attorney 772-226-1427 <br /> Office <br /> Location of Records Schedule No. Item No. <br /> Room A2-612 File GSI-SL 3 <br /> Records Series Title <br /> Administrative support Records <br /> Record/File Title <br /> READ files (WGC; WKD; MEF; GG; BO) <br /> Description(Contents, Purpose,and Use: Include form title and numbers, if any) <br /> Duplicate copies of work product chronologically filed by originator. <br /> Only used by originator for purposes of reference ease. No longer has <br /> administrative value. <br /> ❑ Record Copy Duplicate copy <br /> File Type Cut-Off Date Arrangement Authorization for Series <br /> ❑ Subject ❑ Calendar Year ❑ Alphabetic by ❑ a. Statute <br /> ❑ Case/Business Activity El Fiscal Year ElAl hanumeric by ❑ b. Regulations <br /> ❑ Working Papers ❑ Anniversaryp <br /> ® Reference y N/A <br /> El by ❑ c. Administrative <br /> E) Index ® Continuous ® Chronological b <br /> ❑ Other ❑ Other (Citation) <br /> Record Form <br /> ® 8-1/2" x 11"paper(letter size) ❑ 11"x 15"computer printouts ❑ Computer disks <br /> ❑ 8-1/2" x 14"paper(legal size) ❑ 11"x 8-1/2"computer printouts ❑ Compact disks <br /> ❑ Bound books, catalogs ❑ Roll microfilm <br /> El 3"x 5"Cards ❑ Microfiche E) Computer tapes/cartridges <br /> ❑ Video tapes <br /> E] 4"x 6"Cards E] Other <br /> ❑ Optical disks <br /> Electronic Records Filing <br /> a. What is the name of the system? <br /> b. Who owns the system? <br /> c. What operating system is needed to retrieve and view files? <br /> d. What application software is needed to retrieve and view files? <br /> e. What is the file format? (.doc, .xis, Aif, .rif,etc.) <br /> f. What is current age of media on which records are stored?(1 year,5 years,etc.) <br /> g. How quickly is this information usually needed? (within minutes, days,weeks,etc.) <br /> h. How often is this information accessed?(daily, weekly,monthly, etc.) <br /> I. What business activity do these records support? <br /> j. Are there any records related to these records? <br /> k. Do you need more assistance with assessing these records? <br /> Current Holdings <br /> Year Paper Electronic <br /> (Inclusive Dates) Cubic Feet Bytes/Item Type Filing Equipment Used Quantity <br /> Count <br /> _ 10.5 file drawers 7 <br /> 30 <br />
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