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RECORDS INVENTORY WORKSHEET <br /> Department/Section Contact Phone No. <br /> Indian River County Attorney's Dylan Reingold, County Attorney <br /> Office 772-226-1427 <br /> Location of Records Schedule No. Item No. <br /> Room A2-612 File GSI-SL 1.46 <br /> Records Series Title <br /> Transito Messages <br /> Record/File Title <br /> Phone Message Books <br /> Description(Contents, Purpose,and Use: Include form title and numbers, if any) <br /> canary copy of phone messages logged by SW and NM for periods <br /> from 12/2004 through 8/2009 <br /> ® Record Co ❑ Duplicate Co <br /> py <br /> File Type Cut-Off Date Arrangement 9 Authorization for Series <br /> ❑ Subject ❑ Calendar Year ❑ Alphabetic by ❑ a. Statute <br /> ❑ Case/Business Activity ❑ Fiscal Year ❑ Alphanumeric b <br /> ❑ Working Papers El Anniversary p y El b. Regulations <br /> ® Reference ry ❑ Numeric by E] c. Administrative <br /> ® Continuous ® Chronological by N/A <br /> ❑ Index ❑ Other ❑ Other (Citation) <br /> Record Form <br /> ❑ 8-1/2" x 11"paper(letter size) ❑ 11"x 15"computer printouts ❑ Computer disks <br /> ❑ 8-1/2" x 14"paper(legal size) ❑ 11"x 8-1/2"computer printouts ❑ Compact disks <br /> ® Bound books, catalogs ❑ Roll microfilm ❑ Computer tapes/cartridges <br /> ❑ 3"x 5"Cards ❑ Microfiche ❑ Video tapes <br /> ❑ 4"x 6"Cards ❑ Other <br /> ❑ Optical disks <br /> Electronic Records Filing <br /> a. What is the name of the system? <br /> b. Who owns the system? <br /> c. What operating system is needed to retrieve and view files? <br /> d. What application software is needed to retrieve and view files? <br /> e. What is the file format? (.doc, .xIs, Alf,.rtf,etc.) <br /> f. What is current age of media on which records are stored?(1 year,5 years,etc.) <br /> g. How quickly is this information usually needed? (within minutes, days,weeks,etc.) <br /> h. How often is this information accessed?(daily,weekly, monthly, etc.) <br /> i. What business activity do these records support? <br /> j. Are there any records related to these records? <br /> k. Do you need more assistance with assessing these records? <br /> Current Holdings <br /> Year Paper Electronic <br /> (inclusive Dates) Cubic Feet Bytes/Item Type Filing Equipment Used Quantity <br /> Count <br /> 1 file drawer 1/2 <br /> 33 <br />