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IRCU staff Harold Seeley Chief Operator, Mike Vernon Chief Operator, Richard Meckes Wastewater Superintendent, and I held a meeting with the TWA representative on Wednesday September 18, 2013. During the meeting we explained that on several occasions our present Instrument Control Company had been called because an item within the plant system software/SCADA would not allow us to start the water plant. We discussed with the TAW representative that in the event the facility was unable to produce water in a timely manner the circumstance would be critical. In this discussion we found that TAW does not have any ongoing contracts for monthly maintenance or after hour emergency calls for software/SCADA issues. TAW indicated that they have two(2)software/SCADA employees that could perform the monthly maintenance and emergency callouts, but could not guarantee that the technician on call would be familiar with our facilities. Additionally, it might not be the same person that would be working at each facility for the monthly maintenance. In the last two years the present IRCU Instrument Control Company has responded to one(1)after hours site visit to resolve a SCADA system issues. o Total time-7 hours. In the last two years they responded to five(5)after hours services calls. They were able to resolve the issues by dialing into our SCADA system over the phone line. o Total time-13 hours. Recommendation: IRCU acknowledges that TAW is very capable and experienced with installing/start up of software/SCADA equipment, but has no experience with emergency callouts for troubleshooting PLC software/SCADA systems as the bid requests. With the critical nature of our after hour calls to troubleshoot a problem we do not feel that TAW is capable at this time to perform the duties as outlined in the bid. Staff recommends the second lowest bidder, SCADA Solutions of Port St. Lucie, be awarded the #2014005 Annual Bid. The SCADA Solutions technicians are familiar with all IRCU Water facilities and staff feels they are the best bidder to perform all duties outlined in the bid packages. Funding Funds for the Instrument Control Tech will be covered under Account No.47121936-033190,Other Professional Services. Funds Budgeted for FY 13-14 are$30,000.00. Cost for the past years are: FY 11- 12=$25,500; FY 12-13=$25,000 CADocuments and Settings\a0crtautschU-ocal Settings\Temporary Internet Filcs\Content.Outlook\XOW7294FlMemo to Jennifer Hyde Bid #2014005 Instrument Water Plant Sept 23 2013 Q(2).doc 138