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Van Fleet Water Production Facility Improvements BVP 13-196 Contractors that have not attended a "Best Value" procurement process training session must attend on Wednesday, February 19, 2013 at 9:00 AM. The County will not accept Submittals from Contractors who have not attended a"Best Value"procurement process training session. i Contractors interested in submitting a Submittal for BVP 13-196 Van Fleet Water Production Facility Improvements must attend the mandatory Pre-Submittal Meeting scheduled on Wednesday, February 19, 2013 at 10:00 AM. No Contractor will be exempt from attending the mandatory Pre-Submittal Meeting. The County will not accept Submittals from Contractors that do not attend the mandatory Pre-Submittal Meeting. The purpose of the mandatory Pre-Submittal Meeting will be to clarify the Submittal requirements and technical specifications. A mandatory site visit will immediately follow the mandatory Pre-Submittal Meeting. Contractors that have previously attended a site visit for the Van Fleet Water Production Facility Improvements will be exempt from attending the mandatory site visit. The following Contractors will be exempt from attending the mandatory site visit: CenState Contractors, Inc.; Close Construction, LLC; Killebrew, Inc.; Marcobay Construction; Vogel Brothers Building Co; Wharton-Smith, Inc.; Wright Construction. The above listed Contractors will be exempt from attending; however, attendance is encouraged. All other Contractors must attend the mandatory site visit. The County will not accept Submittals from Contractors that have not attended a mandatory site visit. The purpose of the mandatory Site Visit is to permit Contractors an opportunity to review and generally familiarize themselves with the Project site. As generally described in Section 2, below, the BVP does not value marketing materials and as such, Contractors are strongly encouraged to send their operations personnel to the mandatory Pre-Submittal Meetings and mandatory Site Visit in addition to or in substitution of traditional business development/sales personnel. The County will send written replies to all questions it receives during the Pre-Submittal Meeting and Site Visit to all Contractors on the mandatory Pre-Submittal List. Only those Contractors that have attended the Pre-Submittal Meeting and a Site Visit and properly noted such attendance on the sign in sheets will be eligible to participate in this Solicitation. Questions must be submitted to the County in written format only to Kari L. Kennedy, Procurement Specialist. Questions must be sent via email at karikennedygpolk-coun .net or via fax at(863) 534-6789. Contractors and any prospective contractors shall not contact, communicate with or discuss any matter relating in any way to this BVP with any member of the Polk County Board of County Commissioners or any employee of Polk County other than the County Procurement Director or the individual designated above. This prohibition begins with the issuance of the Best Value Procurement Proposal and ends upon completion of the protest period. Any such communication initiated by a Contractor or prospective contractor shall be grounds for disqualifying the offender from consideration for a contract to be awarded pursuant to this BVP and for contracts to be awarded pursuant to BVPs,RFPs or Requests for Bid that the County may issue in the future. 7