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Van Fleet Water Production Facility Improvements BVP 13-196 • Note: A separate"Reference List" is required for each Firm and Team Member. Survey Questionnaire Requirements: • Each Firm/Team Member must prepare, send out, and collect survey questionnaires to each individual listed on the Reference List. • All returned survey questionnaires must be evaluated and signed by the client to whom it was originally sent to. If a survey questionnaire is not signed, it will not be counted/considered. • Each Firm/Team Member is responsible for making sure that their clients receive the survey questionnaire, complete the survey questionnaire, and return the survey questionnaire. • All of the returned survey questionnaires should be packaged together and submitted with Contractor's Submittal (the Contractor should make a copy of all returned surveys for their own records). Past Performance Information Score: • Each Firm/Team Member will be required to input all of their returned survey questionnaires scores, and then average all of the responses together (to obtain their overall rating). • Each Firm/Team Member will be required to count the total number of returned survey questionnaires (to obtain the overall number of returned survey questionnaires) • The County may contact the reference to clarify a survey rating or to check for accuracy. If the client cannot be contacted,the survey questionnaire will be deleted and no credit given for that client. The County may also adjust scores/ratings if the County determines that these criteria/requirements have not been followed. • Note: A separate"Past Performance Information Score" is required for each Firm/Team Member. SECTION 3 - SELECTION PROCESS 3.0 EVALUATION COMMITTEE An Evaluation Committee will individually evaluate and rate each responsive Best Value (BV) Submittal. These members will also participate in evaluating and rating the Interviews of the shortlisted Contractors. 3.1 ANALYSIS OF SUBMITTALS All responsive Submittals will be evaluated based on the criteria and weights outlined in Section 2.2, Evaluation Criteria. The Procurement Staff shall assign the applicable Local Preference and Vendor Preference score for each Contractor in accordance with established policy. Scores for the Cost Proposal and PPI will be calculated using a mathematical formula recognizing lowest to highest value and assigning a score accordingly, based on where the value falls within the lowest to highest range. Cost uses a range from lowest value to highest value; PPI uses a range from highest value to lowest value. 14