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4. Events, occasions, programs or causes that occur outside the boundaries of the County; or causes sponsored by for-profit organizations, except when such sponsorship is for a charitable purpose. H. No Proclamation or Certificate of Appreciation shall be used by the recipient as part of an advertisement or commercial promotion. I. To obtain an official Proclamation or Certificate of Appreciation, requests should be made in writing, preferably on the official request form. All requests must be in writing. Requests can be mailed, faxed, emailed or hand-delivered. If mailed or faxed, please call to verify receipt by the Board Office (772 226 1919). J. Requests for a Proclamation or Certificate of Appreciation should be made at least three weeks in advance, no more than 3 months in advance of the requested date to permit adequate preparation time. If less than two weeks notice is given, the Board reserves the right to decline providing the document. The person requesting the document will need to make arrangements with the Board Office to pick up the document or to have it mailed. K. All requests should include: 1. Name. The request must be made by an Indian River County resident. Out- of-state requests will be declined unless in the event of a disaster or emergency. The person making the request must demonstrate they have been selected to make requests on behalf of the organization or group. 2. Physical Address (no post office box); ,law 3. Telephone number; 4. Email address of the person making the request, as well as to who and where the document should be addressed, if mailed; 5. Name(s) and Title of person(s) who will be accepting the Proclamation. L. All requests should include proposed language for the Proclamation (including 4-6 "WHEREAS" clauses) or Certificate of Appreciation and must fit on a single letter sized page (8.5" x 11") and must be in 12 point font, with room remaining for the signatures of the five County Commissioners. M. With regard to a request for a Proclamation, such requests should include whether the Proclamation would be presented at a Board meeting, mailed to an outside party, or presented at an outside special event. N. The number of Proclamations to be issued at any one Board meeting shall be at the Chairman's discretion. O. An organization does not have exclusive rights to the day, week or month of their Proclamation. P. Each request will be reviewed on a case-by-case basis. Submission of a Proclamation or Certificate of Appreciation request does not guarantee issuance. C`n -wow a 174