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RECORDS INVENTORY WORKSHEET <br /> Department/Section Contact Phone No. <br /> Indian River County Attorney's Dylan Reingold,County Attorney 772-226-1427 <br /> Office <br /> Location of Records Schedule No. Item No. <br /> GS1-SL 89 <br /> Room A2-612 File <br /> Records Series Title <br /> Calendars <br /> Record/File Title <br /> Calendars <br /> Description(Contents, Purpose,and Use: Include form title and numbers,if any) <br /> .Calendars showing appointments and meetings - used only by attorneys and staff <br /> WGC-2000; WKD-05/06; LK-2007; NM-2000-2011 <br /> ® Record Co ❑ Duplicate Copy <br /> Arrangement Authorization for Series <br /> File Type Cut-Off Date <br /> ❑ Subject ❑ Calendar Year ❑ Alphabetic by ❑ a. Statute <br /> ❑ Case/Business Activity ❑ Fiscal Year ❑ Alphanumeric by ❑ b. Regulations <br /> ❑ Working Papers ❑ Anniversary ❑ Numeric by ❑ c. Administrative <br /> 15A Reference ® Continuous ® Chronological by N/A <br /> Index ❑ Other ❑ Other (Citation) <br /> Record Form <br /> ❑ 8-112" x 11" paper(letter size) E] 11"x 15"computer printouts Computer disks <br /> ❑ 8-1/2" x 14" paper(legal size) ❑ 11"x 8-112"computer printouts ❑ Compact disks <br /> ® Bound books,catalogs ❑ Roll microfilm ❑ Computer tapes/cartridges <br /> E] 3"x 5"Cards ❑ Microfiche E] Videotapes <br /> [:] 4"x 5"Cards ❑ Other E] optical disks <br /> Electronic Records Filing <br /> a. What is the name of the system? <br /> b. Who owns the system? <br /> c. What operating system is needed to retrieve and view files? <br /> d. What application software is needed to retrieve and view files? <br /> e. What is the file format? (.doc, .xIs, .tif, .rtf,etc.) <br /> f. What is current age of media on which records are stored?(1 year, 5 years,etc.) <br /> g. How quickly is this information usually needed? (within minutes, days,weeks,etc.) <br /> h. How often is this information accessed?(daily,weekly,monthly,etc.) <br /> i. What business activity do these records support? <br /> J. Are there any records related to these records? <br /> k. Do you need more assistance with assessing these records? <br /> Current Holdings <br /> tr <br /> Paper Electronic Year Bytes/Item <br /> ic Type Filing Equipment Used Quantity <br /> (Inclusive Dates) Cubic Feet Count <br /> 1 file drawer 1/2 <br /> 64 <br />