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CONSENT <br /> INDIAN RIVER COUNTY <br /> OFFICE OF MANAGEMENT AND BUDGET <br /> PURCHASING DIVISION <br /> DATE: February 11, 2013 <br /> TO: BOARD OF COUNTY COMMISSIONERS <br /> THROUGH: Joseph A. Baird, County Administrator <br /> Jason Brown,Director, Office of Managementnd B dget <br /> FROM: Jerry Davis, Purchasing Manager <br /> SUBJECT: Award of RFP No. 2013025 for Auction Services <br /> BACKGROUND: <br /> In accordance with Florida Statutes and county policy, Indian River County utilizes the services of an <br /> auction company for the disposal of surplus equipment and real property. The previous auction <br /> agreement awarded to Karlin Daniel and Associates September 2010 expired September 30, 2012. The <br /> auctioneer determined that he did not want to renew that agreement. Based on that decision the <br /> Purchasing Division has requested proposals from qualified firms to provide continuing auction services <br /> for Indian River County. <br /> The RFP was advertised in the local Indian River Press Journal and posted on the Internet with <br /> DemandStar.com on January 19, 2013, The Purchasing Division also forwarded the advertisement to all <br /> local firms that met the minimum requirements, as set forth in the RFP. <br /> RFP RESULTS: <br /> Advertising Date: January 19, 2013 <br /> RFP Opening Date: February 8, 2013 at 2:00 pm <br /> DemandStar Broadcast to: Fifty(50) Vendors <br /> Specifications Requested by: Nine (9) Vendors <br /> Replies: One (1) Vendor <br /> RFP TABULATION: <br /> r>i?ro ,osin ` oxrin _•. ,z . Lbcatozi On Trial ?ro' ,osal , : Co <br /> Associate Auctions, LLC Stuart, FL Y Y <br /> ANALYSIS: <br /> The sole proposal, submitted by Associate, LLC meets all of the requirements spelled out in the Request <br /> for Proposal. Auctions for surplus personal property, equipment and vehicles would be at no cost to the <br /> County. The Auction Company would cover the cost of all advertising both in print media and through <br /> the Internet. There would be a "buyers' premium" of 10% added to the sale price of all items. For the <br /> sale of Real Property, there would be two types of auctions to consider. An "absolute" auction, where <br /> 1440- the sale is to the highest bidder regardless of price, and a "reserve" auction where the county sets the <br /> minimum price it will accept. For an "absolute" auction, the terms set forth above would apply. For a <br /> FAPurchasing\Bids\^_012-2013 FY(2013000)\2013025 RFP for Auction ServiceMgenda.doc <br /> 60 <br />