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INDIAN RIVER COUNTYAF <br /> SOLID WASTE DISPOSAL DISTRICT ice' <br /> BOARD MEMORANDUM <br /> Date: March 11, 2013 <br /> To: Joseph A. Baird, County Administrator <br /> Thru: Vincent Burke, P.E., Director of Utility ServicesC'*\OA ter' <br /> From: Himanshu H. Mehta, P.E., Managing Director, Solid Waste Disposal District Fir^ <br /> Subject: Release of Retainage&Final Pay to Comanco Environmental Corporation (Bid No. <br /> 2012025) <br /> BACKGROUND: <br /> On April 10, 2012, the Solid Waste Disposal District (SWDD) Board approved the award of Bid No. <br /> 20012025 to Comanco Environmental Corporation (Comanco) in the amount of $3,247,500.00 <br /> with a contingency allowance of$614,500.00 to not exceed the total project cost of$3,862,000.00 <br /> for Phase 2 construction of Cell 1 of Segment 3 Expansion. The project schedule included 180 <br /> calendar days to achieve substantial completion and 270 calendar days to achieve final <br /> completion. Engineering and construction support services were provided by Geosyntec <br /> Consultants (Geosyntec) in accordance with the approved Work Order No. 4. <br /> ANALYSIS: <br /> Comanco was issued a notice to proceed on May 21, 2012 and was authorized an additional 41 <br /> days to complete the project based on actual field conditions, additional work, and excessive <br /> rainfall. The project was completed on schedule with a substantial completion issued by <br /> Geosyntec on January 14, 2013 and a final completion issued on February 13, 2013. <br /> The original contract amount to Comanco was $3,247,500.00 which was based on the estimated <br /> material quantities on the bid form and their respective unit prices. However, the actual <br /> quantities for several line items were either higher or lower than those estimated on the bid form <br /> which resulted in a total credit issued by Comanco in the amount of $95,151.09. Similarly, <br /> approved work using the contingency funding resulted in additional charges in the amount of <br /> $344,916.51 for a net change order of$249,765.42 and a final contract value of$3,497,265.42. <br /> Comanco utilized 40.6% of the total contingency fund of $614,500.00 allocated for the project <br /> leaving $364,734.58 remaining in the contingency fund. <br /> Geosyntec has provided a recommendation letter for release of retainage and final payment to <br /> Comanco in the amount of $240,648.74 which includes the held retainage of $171,400.85. Staff <br /> concurs and recommends the final payment including the release of retainage to Comanco in the <br /> �., amount of$240,648.74. <br /> SWDD Agenda-Final Pay to Comanco-Cell 1 Segment 3 project Page—1— 265 <br />