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MAR 17 M DATE: March 16, 1992 TO: Fran Boynton,'Purchasing Manager FROM:S05�4-;55R if intendent SUBJ: Bid #92-36 1 (1 !BOOK sa, r"!'L N �I In review of your memo dated 02-18-92, I am writing this follow-up memo in hopes of expediting an award for Bid #92-36, a Triplex Greensmower. Apparently there is still a need for more information as to why I have not selected the low bidder. I feel that we have done so. In the specifications it was requested that the mower was to have the following: 1. 11 bladed reels (the more blades the higher the clip rate) 2. Interchangeable reels (each reel and motor can be swapped if needed) 3. 16 hp gas engine 4. Single point adjusting reels (for ease of adjusting bed knife to reel) 5. Groaning reels should be able to raise and lower from a set height without the use of tools The low bidder, Robinson Equipment, did meet some but not all the requirements, more important though, and of extreme concern is the history and reliability of their proposed greensmower. Purchasing Department and myself have deternuzed through contacting several users that these mowers had poor performance and reliability records. 1. Grand Harbor Golf Course --had three (3) mowers , used them for six (6) months and had to send than back because they are not at all happy with the quality and performance. 2. John's Island Golf Club --had numerous hydraulic problems and leaks. They ended up converting the mower to a reserve apron mower. Since Sandridge is a very busy public golf course, it is essential to have a proven leader of golf course equipment, both in reliability and performance. The next low bidder, DeBra Turf, submitted a bid for the Jacobsen Greens - mower, the unit is currently in use at our golf facility. This unit meets the overall specifications and it is staff's recamendation to a- ward the bid to DeBra Turf. Commissioner Scurlock noted that there has been some additional information on this bid, and the recommendation has been changed to go with the second low bidder, DeBra Turf, as the most responsive and responsible bidder meeting the specifications. ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Bird, the Board unanimously awarded IRC Bid #92-36 to DP -Bra Turf in the amount of $14,200, as set out in the above staff recommendation. 6