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TO: James E. Chandler - County Administrator FROM: LOC, -William G. Collins II - Deputy County Attorney DATE: March 18, 1992 SUBJECT: Old Health Department Building - Proposed Lease with Coalition for the Homeless of Indian River County, Inc. At your direction and in the absence of General Services Director Sonny Dean, I met with Henry Muller and Charles Cox of the Coalition for the Homeless of Indian River County, Inc. to discuss the generalized terms of the lease between the County and the Coalition. The main issues for Board consideration are summarized below: I. Rental Price - your position has been that inasmuch as roof repair is estimated to cost $18,000.00, to be absorbed by the County, the rental price for the facility should be increased from $2.00 per square foot to $3.00 per square foot to reflect this additional expense to the County. The Coalition believes that there are only a couple of leaks at the inside corners of the roof which could be patched for $1,000.00. They propose to undertake these minor repairs and accept the building in "as is condition" with respect to the roof, and be responsible for any other and further roof repairs during the 3 -year term of the lease, in consideration of the reduced rental of $2.00 per square foot. Paragraph 13c of the lease provides for this election, although it can be stricken should the Board so desire. 2. The Coalition requested outside painting and pest control be undertaken by the County. You had indicated that they would assume all maintenance responsibility, inside, outside, lawns, etc. 3. The Coalition requests the opportunity to post signs. I have made provision for this, subject to County sign regulations and normal permitting, in paragraph 6k of the lease. 4. There is a distinction between minor maintenance and alterations and major maintenance and alterations. The Coalition will be responsible for minor maintenance and alterations which is herein defined as alterations which do not involve bearing walls and structural changes or whole re -roofing. Major and minor changes would be undertaken only with prior approval of the County after submittal of plans. The County would be responsible for major maintenance items should they be subsequently approved by the County Commission. 5. I am told one of the subtenants, the Mental Health Association, has a lease which does not expire until July 1st. The Coalition feels that they will need access to the building prior to that time in order for the architect to lay out the floor plan and to do the minor remodeling, fixing up and cleaning up of the building. The lease is structured so that they may take possession on April 1st or as soon as they insurance required by our Risk Management Office is in place. However, rental for the first year would not begin until July 1st, although the full years rental would be spread over three-quarters rather than the four quarters as will be the case in the second and third years of the lease. F1: MAR 2 4 1992 Roos