4/21/1992 - Laserfiche WebLink

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In. November 1989, Grand Harbor representatives met with county staff to negotiate an equivalent cash contribution to upgrade an off-site shelter for use by Grand Harbor residents. County staff then took their recommendation to the Board of County Commissioners who approved the final agreement on the date referenced above. The development order provided for a total of $90,000.00 with a $50,000.00 installment payable before issuance of Certificate of Occupancy No. 301 and the $40,000.00 balance is due before Certificate of Occupancy No. 1,201 is issued unless the Director of Emergency Services determines the off site shelter capacity is inadequate. The Development Order also provided for Grand Harbor to donate 1.1 acres of land at the northwest corner of the intersection of Indian River Boulevard and 45th Street for an Emergency Services station. The County has received the $50,000.00 installment and the property has been conveyed to the County. County staff has met with representatives from the American Red Cross and the IRC School District to determine which facility would best serve the public and citizens from the Grand Harbor development as an emergency shelter. It has been determined that upgrading Gifford Middle Seven School would provide needed additional shelter space for the off site shelter. Authority is now being sought to expend $19,009.00 to purchase an emergency generator, $6,880.00 to modify the referenced structure and $3,000.00 in engineering fees using funds prior approved in the development order to upgrade the building for utilization in the event of an emergency or disaster. To expedite the purchase of the generator so that it can be placed in service prior to the start of hurricane season, staff is proposing to purchase the emergency generator from the same vendor who was recently awarded the bid for the Vero Beach High School generator. On March 3, 1992, the Board approved the award of Bid No. 92-67 for an emergency generator to All Power Services, Inc., for $19,009.00 The company has agreed to sell the County a second generator meeting the same specifications at the same price. The Purchasing Manager has approved this proposed purchasing process per the recent prior bid. ALTERNATIVES AND ANALYSIS: Indian River County and School District have recently completed and finalized the retofitting and upgrading of the Vero Beach High School with an emergency electrical generator. This mutual endeavor benefits both agencies in that the School District receives an available emergency electrical source and the County receives an enhanced emergency shelter for use in the event of a natural or manmade disaster. Given the benefit to both agencies, the School District funded the necessary electrical wiring alterations and incorporated the generator into their maintenance schedule. The School District has agreed to a similar arrangement with the requested electrical generator for Gifford Middle Seven School. The School District is aware of the County's need for additional emergency shelter space and has agreed to fund modifications to the existing_ electrical wiring and expenses related to the installation of the generator. The addition of the generator will make available much of the usable shelter space within the school for the 1992 hurricane season. RECOMMENDATION: Staff recommends the Board approve purchase of the emergency generator from All Power Services for $19,909.00 as well as funding in the amount of $9,880 for installation and engineering expenses from the $50,000-00 installment already paid to the County from the Grand Harbor Development Order. 55 oK . 0— rt,t6L jj-_L r APR 211,992 �