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TO: James E. Chandler, County Administrator THROUGH: James W. Davis, P.E., 9 Public Works Director FROM: Terry B. Thompson, P.E., Capital Projects Manager SUBJECT: Fill for Indian River Boulevard Phase 4 DATE: May 15, 1992 FILE: irbfill.agn DESCRIPTION AND CONDITIONS Excavation of the lakes at Sandridge Golf Course will generate approximately 30,000 - 40,000 cubic yards of surplus fill which is needed at Indian River Boulevard Phase 4. Approximately 16,674 CY have already been hauled by county trucks. It appears that this excess fill will not delay construction of the course beyond the original contract completion time; however, the Contractor's operations appear to be ahead of schedule and it may delay his procedures. The Contractor has requested that the County expedite removal of the excess fill so that he can proceed with construction of the 18th hole. By utilizing ten Road and Bridge Division trucks, approximately 2000 cubic yards of material can be moved to the Boulevard each day. However, due to other needs within the Road and Bridge Division, staff would like the flexibility to retain outside trucking companies to assist in hauling this fill to the Boulevard project, if the need arises. Proposals for hauling the excess fill from Sandridge to the Phase IV Indian River Boulevard Project have been solicited as follows: Sheltra & Son Construction Co. Inc. $1.20/yd Siboney Contracting Co. $1.32/yd Dennis Smith $1.40/yd The County is currently paying $4.62/cy for embankment material on Phase III of Indian River Boulevard. This price includes the cost of the material, hauling, compaction and shaping. Hauling the excess fill from Sandridge will save the County a minimum of $30,000 (30,000 cy x $1/cy) for material on Phase IV construction of the Boulevard plus the amount saved in reduced hauling costs resulting from the short haul distance between ',Sandridge and the Boulevard. This additional savings is approximately $36,000 (less costs paid to private haulers if applicable). ALTERNATIVES AND ANALYSIS The Alternatives are as follows: Alternative No. 1 Contract with the low bidder Sheltra & Son Construction Co. Inc. to haul a maximum of 15,000 CY for a not to exceed total of $18,000. These privately owned trucks will only be used on an as needed basis. Payment would be based on truck load measurements for actual quantity of material hauled. Alternative No. 2 Continue to haul using only Road and Bridge trucks. RECOMMENDATIONS AND FUNDING Staff recommends Alternative No. 1. Funding is from Account 309-214-541-066.51 - Indian River Boulevard Phase IV. 31