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CONSENT AGENDA <br />INDIAN RIVER COUNTY <br />OFFICE OF MANAGEMENT AND BUDGET <br />PURCHASING DIVISION <br />DATE: <br />TO: <br />April 11, 2016 <br />BOARD OF COUNTY COMMISSIONERS <br />THROUGH: Joseph A. Baird, County Administrator <br />Jason E. Brown, Budget Director <br />FROM: Jennifer Hyde, Purchasing Manag <br />SUBJECT <br />Approval of Award for Bid 2016025 — North R/O Membrane Replacement <br />BACKGROUND: <br />The Department of Utility Services requested the solicitation of sealed bids for the rehabilitation of <br />several treatment skids at the North RIO Water Treatment Plant. An alternate was also included in <br />the bid for the rehabilitation of two additional skids. <br />BID RESULTS: <br />Bid Opening Date: February 29, 2016 <br />Advertising Date: January 27, 2016 <br />Demandstar Broadcast to: 424 Subscribers <br />Specifications/Plans Downloaded by: 42 Vendors <br />Replies: 2 Vendors <br />T- a". l Y. : S f.'R �X'{.•..'�. ji.-T'a.%'. <br />tBidder��^ :��=Y''"�-�'�_'� <br />_ <br />a "eC = :,�;5` 6p : �Y. ,;,', 7,g- .0 r4'9 <br />L�ocationt� 'fro �.�-,•;� <br />4: 1' <br />PP e'^4 <br />�Base�B` �-= ° <br />1:11 .a . <br />�� � b �..--�, �...,} �..-�»��-- <br />,Total Bid_wit• ternate,1 <br />Aerex Industries, Inc. <br />Fort Pierce, FL <br />$682,971.00* <br />$964,101.00* <br />Harn R/O Systems, Inc. <br />* A -- _ . _ L <br />Venice, FL <br />$776,872.00 <br />$1,041,629.00 <br />was determined to be non-responsive <br />ANALYSIS: <br />During thie bid opening, Purchasing failed to note that the bid form submitted by Aerex Industries, <br />Inc. was 'not signed or executed with its corporate seal, and the •bid was forwarded to the <br />Department of Utility Services and its consultant for consideration. When the discrepancy was <br />identified, Purchasing notified the low bidder that their bid was determined to be non-responsive <br />and their bid disqualified. While the submitted Aerex bid did reflect a lower project cost, the <br />County has consistently declared any bid submitted without signature to be non-responsive, and <br />staff suggests the acceptance of unexecuted bids leaves the County vulnerable to bids that are not <br />honored, potentially increasing project time and cost. <br />The engineer's opinion of probable construction cost, including a $20,000.00 contingency, was <br />$558,400.00 for the base bid and $798,400.00 for the total bid, including alternates. During the <br />37 <br />