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<br />INDIAN RIVER COUNTY
<br />DEPARTMENT OF UTILITY SERVICES
<br />INTEROFFICE MEMORANDUM
<br />DATE:
<br />TO.
<br />FROM:
<br />PREPARE
<br />SUBJECT:
<br />BY:
<br />March 30, 2016
<br />Jennifer Hyde, Manager, Purchasing Division
<br />Vincent Burke, P.E., Director of Utility Services 61)
<br />Arjuna Weragoda, P.E., Capital Projects Manager AO
<br />Bid Award Recommendation for the North RO Membrane Replacement
<br />IRC Bid No.: 2016025
<br />UCP No.: N/A WIP No.:
<br />47123536-044699-
<br />16508
<br />On Monday, February 29`h, 2016, two (2) Bids were received and opened at 2:00 PM for the above referenced
<br />project, as follows:
<br />The County's Consulting Engineer, Kimley Horn and Associates (KHA), Inc., has reviewed the bids and has
<br />recommended that the bid be awarded to the second lowest responsive, responsible bidder, Harn R/O Systems,
<br />Inc., for Total Bid Price in the amount of $1,041,629.00 which includes the add alternates. The Purchasing
<br />Manager emailed Aerex Industries, Inc., on March 18, 2016 that their bid was non-responsive and ineligible
<br />for consideration given that the Bid Form was not signed nor the total base bid price in words filled out.
<br />Therefore, this left the second lowest bidder Harn R/O Systems, Inc., as the only consideration. Although,
<br />the membrane replacements were part of the five year Capital Improvement Program (CIP), the
<br />Department has delayed the replacement for other projects. Given that the existing membrane
<br />efficiencies have declined and the need to replace these membranes have become urgent it is the opinion
<br />of staff to award the contract to the second lowestrresponsive, responsible bidder without any further delays.
<br />The add -alternate is to replace the aging first stage membranes in skids 5 and 8. Please find attached the
<br />recommendation of Award letter from KHA as a reference. The second lowest, responsive, responsible base bid
<br />price is approximately 27% higher than the engineers estimate. It is our opinion the bid prices even the lowest
<br />bid price 'came higher than the engineer's estimate because the second membrane manufacturer Hydranautics
<br />did not provide pricing to the OEM's.
<br />The Department of Utility Services acknowledges and accepts KHA's recommendation and request to award the
<br />bid in the amount of $1,041,629.00 to Harn R/O Systems, Inc.
<br />If you have any questions, please call Arjuna Weragoda at Ext. 1821.
<br />Cc:
<br />'Cindy Corrente, Finance Manager, Utilities ccorrente@ircgov.com
<br />Terry Southard, Manager of Operations, Utilities tsouthard@ircgov.com
<br />Page 1
<br />F:Wtlities\Llf1LFTY - Emoinc,ing\WATER \ iC Mernt ancaVtdmin\BID. RECOMMENDATION Memo to PURCHASING Membranes N.RO.doc
<br />39
<br />Bidder(s)
<br />City/State
<br />Total Base Bid Price
<br />Total Bid Price
<br />w/Alternate
<br />1.
<br />Aerex Industries, Inc.
<br />Ft. Pierce, FL
<br />$682,971.00
<br />$964,101.00
<br />2.
<br />Harn R/O Systems, Inc.
<br />Venice, FL
<br />$776,872.00
<br />$1,041,629.00
<br />The County's Consulting Engineer, Kimley Horn and Associates (KHA), Inc., has reviewed the bids and has
<br />recommended that the bid be awarded to the second lowest responsive, responsible bidder, Harn R/O Systems,
<br />Inc., for Total Bid Price in the amount of $1,041,629.00 which includes the add alternates. The Purchasing
<br />Manager emailed Aerex Industries, Inc., on March 18, 2016 that their bid was non-responsive and ineligible
<br />for consideration given that the Bid Form was not signed nor the total base bid price in words filled out.
<br />Therefore, this left the second lowest bidder Harn R/O Systems, Inc., as the only consideration. Although,
<br />the membrane replacements were part of the five year Capital Improvement Program (CIP), the
<br />Department has delayed the replacement for other projects. Given that the existing membrane
<br />efficiencies have declined and the need to replace these membranes have become urgent it is the opinion
<br />of staff to award the contract to the second lowestrresponsive, responsible bidder without any further delays.
<br />The add -alternate is to replace the aging first stage membranes in skids 5 and 8. Please find attached the
<br />recommendation of Award letter from KHA as a reference. The second lowest, responsive, responsible base bid
<br />price is approximately 27% higher than the engineers estimate. It is our opinion the bid prices even the lowest
<br />bid price 'came higher than the engineer's estimate because the second membrane manufacturer Hydranautics
<br />did not provide pricing to the OEM's.
<br />The Department of Utility Services acknowledges and accepts KHA's recommendation and request to award the
<br />bid in the amount of $1,041,629.00 to Harn R/O Systems, Inc.
<br />If you have any questions, please call Arjuna Weragoda at Ext. 1821.
<br />Cc:
<br />'Cindy Corrente, Finance Manager, Utilities ccorrente@ircgov.com
<br />Terry Southard, Manager of Operations, Utilities tsouthard@ircgov.com
<br />Page 1
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<br />39
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