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8. The Emergency Management Director, or his designee, will work closely with ESF#14 (Public Information)as a support role to notify all eligible governments and private not-for-profit organizations of the availability of federal public assistance funds. He is also responsible for the implementation of the public assistance process, including project, grant and financial management. Notification may occur through written correspondence and telephone contacts, notices in local newspapers, and broadcasts on local radio and television stations. Potential eligible applicants will be notified of the date, time and location of the scheduled applicants' briefing. The State has the responsibility to conduct the Applicant's Briefing. 9. Most public assistance grants will not be processed until insurance coordination with the appropriate carrier has been completed. County and local government risk managers must ensure early turn around of insurance documents and documentation. The State Public Assistance Office will administer all public assistance grants, agreements and contracts. Administrative staff will be responsible for providing technical assistance to eligible applicants and sub-grantees and for maintaining and submitting all documents and paperwork necessary to obligate and disburse public assistance funds. This includes establishing a system for the processing of payments to sub- grantees and to FEMA; and establishing and maintaining accounting records for each payment draw down by the State and each payment to the sub-grantees. 10. A catastrophic emergency will require the expenditure of large sums of state and local funds. Finance operations will be carried out under compressed schedules and intense political pressures, which will require expeditious purchases without lessening the requirement for such financial management and accountability. The lead agencies represented on ESFs and/or otherwise conducting recovery activities will be responsible for organizing their headquarters to provide financial support for their operations. This includes support staff for: documentation of any financial transactions, accurate accounting, grants management, document tracking, creating correspondence, maintaining files and payroll accounting. These actions will be in accordance with their internal plans. In addition to maintaining appropriate documentation to support requests for reimbursement, agencies will be required to submit bills in a timely fashion, and closing out mission assignments. The approval to expend funds for response and recovery operations will be given by authorized officials from each agency and department. Each agency should designate a responsible official on Indian River County Comprehensive Emergency Management Plan Annex IA- Page 17