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2. The shelter manager is responsible for all formal messages from the hurricane shelter. The American Red Cross Director, or a representative, will be responsible for all formal messages from the Red Cross Headquarters (HQ). The Emergency Services Director, and/or his designee, will be responsible for all formal messages from the EOC. Have the shelter manager sign the message form before transmission. 3. The message form that will be used in the shelters is the Indian River County Emergency Operation Message Form (See Attachment#8). 4. The message form that will be used to send messages into the National Traffic System (NTS)will use the standard ARRL Radiogram (See Attachment#9). 5. All incoming and outgoing communications between the communication's room and the EOC will utilize the E-Team software. The Indian River County Emergency Operation Message Form will still be available as a back-up logging system as well as a tracking mechanism for locations other than the EOC (Red Cross HQ, Shelters, etc.). The radio log is used to keep track of not only radio traffic, but any problem or events that happen at your location. Radio traffic includes who you talk to and when, it's also the place to write down problems (i.e., the manager wants the radios in a room too far away to be useful). Write comments as short possible and place all time in the twenty- four (24) hour format: Midnight = 0000 6:00 a.m. = 0600 Noon = 1200 6:00 p.m. = 1800 11:00 P.M. = 2300 6. When passing messages, first check in with the NCS to list your traffic and its destination. The NCS will then make contact with the shelter, EOC, or Red Cross Headquarters that your message is going across. Then the NCS will assign to a frequency to pass your message on, remember to check in and out of the net with the NCS. REMEMBER: NCS HAS CONTROL OF THE NET. PLEASE LISTEN TO AND OBEY ALL INSTRUCTIONS GIVEN BY THE NCS! Indian River County Comprehensive Emergency Management Plan Annex VII - Page 18