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2016-116
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Last modified
8/22/2016 10:53:04 AM
Creation date
8/22/2016 10:53:01 AM
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Template:
Official Documents
Official Document Type
Agreement
Approved Date
08/16/2016
Control Number
2016-116
Agenda Item Number
8.W.
Entity Name
Van Ert, Nemoto and Associates LLC
Subject
Pilot Plant study full- scale managed acquatic Plant
pollution removal system harvested biomass
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Projects Risks: <br /> There exist a number of scientific, budgetary and schedule-related 'risks' associated <br /> with the project. As a result, VEN recognizes that an adaptive and flexible technical <br /> and management approach is required. In the event that a major risk is realized, we <br /> will notify the County immediately and provide a clear and honest assessment of the <br /> impacts on the project. In the case that less severe risks are realized, we will notify the <br /> County and identify acceptable work-arounds to meet project deliverables and sched- <br /> ules. We recognize several obvious, inherent risks to the overall project, including: <br /> Risk 1: Site access is regulated by a third party, potentially causing schedule de- <br /> lays and unexpected costs: Site access is regulated by the Indian River Farms Wa- <br /> ter Control District (IRFWCD) and, as a result, the project schedule can be negatively <br /> impacted by delays in site selection. From a budgetary perspective the location of the <br /> pilot site poses a risk as it could cause VEN to incur unexpected costs, particularly if <br /> we are not granted access to an area that is near to an electrical supply. <br /> Mitigation 1: The main mitigation steps include: A) VEN-County agreement that the <br /> schedule for deliverables will be adjusted in the event of a long delay in site selection <br /> and an understanding that this would result in stage 2 pilot operations occurring pri- <br /> marily in fall/winter (lower growth and nutrient uptake rates) and B) a reallocation of <br /> funds and reduction in project scope to cover higher than expected electrical costs or <br /> costs incurred to install off-the-grid power (solar) to run the pilot. <br /> Risk 2: Pilot damage and project delays due to extreme weather events such as <br /> tropical storms and hurricanes. Assuming a year-long operation, we will be operat- <br /> ing during hurricane season. It is quite likely that we will experience periods of high <br /> winds and heavy rains during this period that have the potential to damage the site or <br /> interrupt pilot operations. <br /> Mitigation 2: The main mitigation steps include: A) have a concise hurricane response <br /> plan in place to respond to impending events and remove/secure all items that may be <br /> susceptible to damage and B) install overflow valves on tanks to prevent overflowing <br /> and loss of crops. <br /> Risk 3: Vandalism and/or theft at the pilot site. The areas under consideration for <br /> the pilot site are near to housing developments and are likely susceptible to incidents <br /> of vandalism and theft. Damage caused by vandalism and theft have been frequently <br /> observed by VEN team members at similar pilot facilities. <br /> Mitigation 2: The main mitigation steps are provided for in our budget and include in- <br /> stalling a fence and security camera. Additional mitigation steps will include notifying <br /> the local police and the sheriffs department as to the location of the facility. <br /> In addition to these broad risks that could impact the overall project, we also have <br /> identified some task-specific risks, as summarized in Table A2. <br />
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