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2016-120
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2016-120
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Last modified
8/22/2016 11:37:41 AM
Creation date
8/22/2016 11:27:13 AM
Metadata
Fields
Template:
Official Documents
Official Document Type
Agreement
Approved Date
08/16/2016
Control Number
2016-120
Agenda Item Number
8.EE.
Entity Name
Florida Department of Transportation
Subject
Joint Participation Agreement
Grant funding GoLine Main Transit Hub
Project Number
439989-1-94-01
Document Relationships
2016-077
(Attachment)
Path:
\Resolutions\2010's\2016
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A TRUE COPY <br /> CERTIFICATION ON LAST PAGE <br /> J.R. SMITH, CLERK <br /> PUBLIC TRANSPORTATION nPUBUPUBll6 <br /> C <br /> JOINT PARTICIPATION AGREEMENT TR NSPOATAMN <br /> OGC-068016 <br /> Page C of 17 <br /> 6.30 Documentation of Project Costs. All costs charged to the Project, including any approved services contributed <br /> by the Agency or others, shall be supported by properly executed payrolls,time records, invoices, contracts, or vouchers <br /> evidencing in proper detail the nature and propriety of the charges <br /> 6.40 Checks, Orders, and Vouchers.Any check or order drawn by the Agency with respect to any item which is or will <br /> be chargeable against the Project account will be drawn only in accordance with a properly signed voucher then on file <br /> in the office of the Agency stating in proper detail the purpose for which such check or order is drawn All checks, payrolls, <br /> invoices, contracts, vouchers, orders, or other accounting documents pertaining in whole or in part to the Project shall <br /> be clearly identified, readily accessible, and, to the extent feasible, kept separate" aiid=_apart from all other such <br /> documents. <br /> 6.50 Audits. The administration of Federal or State resources awarded through the Department to the Agency by this <br /> Agreement may be subject to audits and/or monitoring by the Department. The following requirements do not limit the <br /> authority of the Department to conduct or arrange for the conduct of additional audits or evaluations of Federal awards or <br /> State financial assistance or limit the authority of any state agency inspector general, the State of Florida Auditor General, <br /> or any other state official. The Agency shall comply with all audit and audit reporting requirements as specked below <br /> 1. Federal Funded <br /> a) In addition to reviews of audits conducted in accordance with 2 CFR Part 200, Subpart F — Audit <br /> Requirements, monitoring procedures may include but not be limited to on-site visits by Department staff <br /> and/or other procedures including, reviewing any required performance and financial reports, following <br /> up, ensuring corrective action, and issuing management decisions on weaknesses found through audits <br /> when those findings pertain to Federal awards provided through the Department by this Agreement. By <br /> entering into this Agreement, the Agency agrees to comply and cooperate fully with any monitoring <br /> procedures/processes deemed appropriate by the Department.The Agency further agrees to comply and <br /> cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Department, <br /> State of Florida Chief Financial Officer(CFO)or State of Florida Auditor General. <br /> b) The Agency, a non-Federal entity as defined by 2 CFR Part 200, Subpart F —Audit Requirements, as a <br /> subrecipient of a Federal award awarded by the Department through this Agreement is subject to the <br /> following requirements. <br /> i. In the event the Agency expends a total amount of Federal awards equal to or in excess of <br /> the threshold established by 2 CFR Part 200, Subpart F —Audit Requirements, the Agency <br /> must have a Federal single or program-specific audit conducted for such fiscal year in <br /> accordance with the provisions of 2 CFR Part 200, Subpart F—Audit Requirements Exhibit <br /> A. B. C & D to this Agreement provides the required Federal award identification information <br /> needed by the Agency to further comply with the requirements of 2 CFR Part 200, Subpart F <br /> —Audit Requirements. In determining Federal awards expended in a fiscal year, the Agency <br /> must consider all sources of Federal awards based on when the activity related to the Federal <br /> award occurs, including the Federal award provided through the Department by this <br /> Agreement. The determination of amounts of Federal awards expended should be in <br /> accordance with the guidelines established by 2 CFR Part 200, Subpart F — Audit <br /> Requirements An audit conducted by the State of Florida Auditor General in accordance with <br /> the provisions of 2 CFR Part 200, Subpart F—Audit Requirements,will meet the requirements <br /> of this part. <br /> ii. In connection with the audit requirements, the Agency shall fulfill the requirements relative to <br /> the auditee responsibilities as provided in 2 CFR Part 200, Subpart F—Audit Requirements <br />
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