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REI Proposal No.P16TPA-011 August 2,2016 Page 2 window repairs outlined in the document"Envelope Condition Assessment for IRC Health Department", dated August 28,2015, will be included in the technical specifications. F. Issue preliminary Contract Documents for Owner review. Upon acceptance,final Contract Documents will be prepared and submitted. G. Provide advertisement for bids to Owner for use in advertising in accordance with applicable laws and/or submit names of three or more qualified Contractors to bid the Contract Documents. H. Hold one Pre-Bid Meeting for potential contractors to review the Contract Documents and resolve any questions that may arise during the bid stage of the project. 1. Bids shall be analyzed and a recommendation made based on low bid, alternates, contractor's past performance and Owner's budget restrictions. Submit a certified Bid Tabulation and recommendation for award. H. CONSTRUCTION ADMINISTRATION A. Complete Owner's recommended Form of Agreement between Owner and Contractor and submit to Owner and Contractor for acceptance. B. Issue "Notice to Proceed" with Date of Commencement and construction period established. C. Review and accept, as appropriate, shop drawings and submittals as required by the Contract Documents. Return unacceptable submittals to contractor as required until compliance with specifications is realized. D. Hold a pre-construction meeting with the successful contractor to ensure a clear understanding of the plans and specifications. E. Perform quality assurance site visit once every five working days,Monday through Friday, to verify work is in compliance with the Contract Documents. Photographs will be taken as deemed necessary for documentation. REI cannot comment on work that takes place and covered while REI is not onsite. F. Prepare and submit reports from each quality assurance site visit relaying information pertaining to weather, area worked, application methods, material types installed during the site visit, and listing of non-conforming items requiring Contractor's correction. G. Certify Contractor's monthly invoicing based on status of work performed as determined from project site visits. H. Route any change orders developed to address changes to the contract requirements. 1. Upon notification by the contractor that the job is substantially complete, a substantial completion inspection will be conducted with REI, Owner, Contractor and Manufacturer personnel. A punch list will be prepared to list any minor items that require further treatment.