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LAP Performance Evaluation <br /> January 2016 <br /> Construction Advertisement and Award <br /> Select One 1) The Agency's staff promptly replied to Department requests for information and provided <br /> project information in a timely manner. <br /> 1 The Agency's staff were difficult to contact, taking two weeks or more to provide <br /> requested information and/or requiring numerous follow-up requests from the <br /> Department. <br /> 2 The Agency's staff provided requested information in less than a week and/or with one <br /> follow-up request. <br /> 3 The Agency's staff provided requested information in less than 72 hours without <br /> additional follow-up needed. <br /> N/A Not applicable(No requests for information from the Department to the Agency.) <br /> Select One 2) The Agency's draft bid package and contract contained all federal and state requirements. <br /> (Tied to Construction checklist) <br /> 1 The Agency's draft bid package and contract were missing six or more of the required <br /> items and/or multiple revisions of the document were required. <br /> 2 The Agency's draft bid package and contract were missing no more than five of the <br /> required items and only one revision of the document was required. <br /> 3 The Agency's draft bid package and contract contained all federal and state <br /> requirements upon initial review. No revisions were required. <br /> Select One 3) The Agency advertised the project within thirty(30)days of the date the Department issued <br /> the Construction Notice to Proceed. If the project was not able to meet the scheduled <br /> advertisement,the Department was notified. (Tied to LAP Agreement) <br /> 1 The Agency did not advertise within 30 days of the date the Department issued the NTP. <br /> Delays to the schedule were not communicated to the Department.Actual construction <br /> award was more than one month off from original schedule without justification. <br /> 2 The Agency did not advertise within 30 days of the date the Department issued the NTP <br /> and/or experienced delays in the bid award schedule, but communicated delays to the <br /> Department. <br /> 3 The Agency advertised within 30 days of the date the Department issued the NTP and <br /> experienced no delays in the bid award schedule. <br /> Select One 4) The Agency provided all addenda for the Department's concurrence prior to issuance. (Tied <br /> to LAP Manual, Chapter 21 Construction Advertising and Award Procedures) <br /> 1 The Agency issued addenda without requesting concurrence. <br /> 2 The Agency obtained concurrence prior to issuing addenda, but only after being <br /> prompted by the Department. <br /> 3 The Agency submitted request for concurrence prior to issuance. <br /> N/A Not Applicable(No addenda issued.) <br /> Page 7 of 12 <br />