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2016-181
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2016-181
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Last modified
11/10/2016 11:14:29 AM
Creation date
11/10/2016 11:14:20 AM
Metadata
Fields
Template:
Official Documents
Official Document Type
Agreement
Approved Date
10/18/2016
Control Number
2016-181
Agenda Item Number
8.Q.
Entity Name
Florida Division of Emergency Management
Subject
State Funded Grant Agreement
Emergency Management Preparedness Assistance
Project Number
17-BG-83-10-40-01-037
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Auditor General's Office <br /> Room 401, Claude Pepper Building <br /> 111 West Madison Street <br /> Tallahassee, Florida 32399-1450 <br /> L. Additional information on the Florida Single Audit Act may be found at the following <br /> website: https://apps.fldfs.com/fsaa/singleauditact.aspx. <br /> 11. REPORTS <br /> A. The Recipient shall provide the Division with quarterly reports and a close-out report. <br /> These reports shall include the current status and progress by the Recipient and all subrecipients and <br /> subcontractors in completing the work described in the Scope of Work and the expenditure of funds under <br /> this Agreement, in addition to any other information requested by the Division. <br /> B. Quarterly reports are due to the Division no later than 30 days after the end of each <br /> quarter of the program year and shall be sent each quarter until submission of the administrative close- <br /> out report. The ending dates for each quarter of the program year are March 31, June 30, September 30 <br /> and December 31. <br /> C. The close-out report is due 45 days after termination of this Agreement or 45 days <br /> after completion of the activities contained in this Agreement, whichever first occurs. <br /> D. If all required reports and copies are not sent to the Division or are not completed in a <br /> manner acceptable to the Division, the Division may withhold further payments until they are completed or <br /> may take other action as stated in paragraph 15 REMEDIES. "Acceptable to the Division" means that <br /> the work product was completed in accordance with the Budget and Scope of Work. <br /> E. The Recipient shall provide additional program updates or information that may be <br /> required by the Division. <br /> F. The Recipient shall provide additional reports and information identified in attachment <br /> titled: Reports. <br /> 12. MONITORING <br /> A. The Recipient shall monitor its performance under this Agreement, as well as that of <br /> its subcontractors and/or consultants who are paid from funds provided under this Agreement, to ensure <br /> that time schedules are being met, the Schedule of Deliverables and Scope of Work are being <br /> accomplished within the specified time periods, and other performance goals are being achieved. A <br /> review shall be done for each function or activity in attachment titled: Scope of Work/Deliverables to this <br /> Agreement, and reported in the quarterly report. <br /> B. In addition to reviews of audits conducted in accordance with paragraph 10 above, <br /> monitoring procedures may include, but not be limited to, on-site visits by Division staff, limited scope <br /> audits, and/or other procedures. The Recipient agrees to comply and cooperate with any monitoring <br /> procedures/processes deemed appropriate by the Division. In the event that the Division determines that <br /> 9 <br />
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