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(2) The costs are equitably allocated to all related activities, including grant <br />awards; and, <br />(3) The accounting basis (cash or accrual) selected for costing each type of <br />leave is consistently followed by the Recipient. <br />K. The Division will reimburse the Recipient for travel expenses in accordance with 2 <br />C.F.R. §200.474. As required by the Reference Guide for State Expenditures, reimbursement for travel <br />must be in accordance with section 112.061, Florida Statutes, which includes submission of the claim on <br />the approved state travel voucher. If the Recipient seeks reimbursement for travel costs that exceed the <br />amounts stated in section 112.061(6)(b), Florida Statutes ($6 for breakfast, $11 for lunch, and $19 for <br />dinner), then the Recipient must provide documentation that: <br />(1) The costs do not exceed charges normally allowed by the Recipient in its <br />regular operations as a result of the Recipient's written travel policy; and, <br />(2) Participation of the individual in the travel is necessary to the award. <br />L. The Division's grant manager, as required by section 215.971(2)(c), Florida Statutes, <br />shall reconcile and verify all funds received against all funds expended during the grant agreement period <br />and produce a final reconciliation report. The final report must identify any funds paid in excess of the . <br />expenditures incurred by the Recipient. <br />M. As defined by 2 C.F.R. §200.53, the term "improper payment" means or includes: <br />(1) Any payment that should not have been made or that was made in an <br />incorrect amount (including overpayments and underpayments) under statutory, contractual, <br />administrative, or other legally applicable requirements; and, <br />(2) Any payment to an ineligible party, any payment for an ineligible good or <br />service, any duplicate payment, any payment for a good or service not received (except for such <br />payments where authorized by law), any payment that does not account for credit for applicable <br />discounts, and any payment where insufficient or lack of documentation prevents a reviewer from <br />discerning whether a payment was proper. <br />9. RECORDS <br />A. As a condition of receiving state financial assistance, and as required by sections <br />20.055(6)(c) and 215.97(5)(b), Florida Statutes, the Chief Inspector General of the State of Florida, the <br />Division, the Department of Financial Services, the Florida Auditor General, or any of their authorized <br />representatives, shall enjoy the right of access to any documents, financial statements, papers, or other <br />records of the Recipient which are pertinent to this Agreement, in order to make audits, examinations, <br />excerpts, and transcripts. The right of access also includes timely and reasonable access to the <br />Recipient's personnel for the purpose of interview and discussion related to such documents. For the <br />purposes of this section, the term "Recipient" includes employees or agents, including all subcontractors <br />or consultants to be paid from funds provided under this Agreement. <br />152 <br />