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a copy of the agenda must be provided. Proof of payment is also required for all <br />travel and conferences. If the County chooses to use their local travel for <br />reimbursement, then the approved local policy MUST be included with every quarter <br />reimbursement that they are requesting travel. <br />• OCO: Includes but is not limited to a copy of the vendor invoice/receipt and proof of payment <br />in the form of a check or ledger showing payment deduction. <br />• FCO: Includes but is not limited to a copy of the vendor invoice/receipt and proof of payment <br />in the form of a check or ledger showing payment deduction. <br />• If cancelled checks are NOT available, copies of the general ledger MUST be provided. <br />B. The Quarterly Tasks form is due with your quarterly financial report each quarter. This <br />form identifies all Emergency Management personnel's required training completed (or <br />working towards completion) during the agreement period. <br />C. In order to ensure compliance with Rule 27P-19.011, the Local Budget Match Requirement <br />Form shall be completed and sent when the Local County Budget is approved or no later <br />than November 15, 2016. The County shall provide a copy of the current Emergency <br />Management Local Budget (General Revenue) with the form. If the County's current <br />budget is lower than the previous year, or the average of the last three years, the county is <br />required to request a Waiver no later than 45 days after the county budget is approved. <br />D. In a format provided by the Division, a proposed staffing summary must be submitted by <br />November 15, 2016. Also, each funded county emergency management position description <br />must be submitted to the Division no later than November 15, 2016. <br />E. Mid -Year and End -of -Year summary progress reports are to be scheduled and reviewed by the <br />Division's Regional Coordinator and submitted to the grant manager. <br />F. The final close-out report is due forty-five (45) days after termination of this Agreement. <br />Any requests received after August 15, 2017, at the discretion of the Division, may not be <br />reimbursed from this Agreement. - <br />35 <br />182 <br />