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INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator FROM: Richard B. Szpyrka P.E., Public Works Director SUBJECT: Approval of Blanket PO to Cover Interim Paving and Resurfacing Purchases DATE: December 1, 2016 BACKGROUND: On September 20, 2016, the Board rejected the responses received for Bid 2017002 for Annual Paving and Resurfacing, and authorized the revision of the specifications and release of a new invitation to bid. Upon rejection of the bids, Community Asphalt agreed to a two-month extension of the previous bid 2014004 and purchase order 76098 was issued to cover interim requirements during the preparation of the new bid. At the time, staff anticipated only a few weeks would have been needed to modify the specifications and re -advertise the bid, however the impacts of Hurricane Matthew left staff unavailable to complete the documents. To date, the Road and Bridge Division has not completed the modification to the bid specifications, however the need for paving services has continued. ANALYSIS• Because the planned extension to the previous bid has expired and in order to continue planned road work, staff would like to request the Board authorize a total six-month extension to Bid 2014004 with Community Asphalt for the period October 1, 2016 through March 31, 2017. Community Asphalt has agreed to extend the previous bid through March 31, 2017. FUNDING: Estimated expenditures for the period October 1, 2016 through March 31, 2017 are $562,000 and available as follows: Account Number Account Description Amount 10921441-053360 Road Resurfacing $550,000 11121441-035310 Paving Material $12,000 RECOMMENDATION: Staff recommends the Board formally authorize a total six-month extension to the award of Bid 2014004 to Community Asphalt. APPROVED AGENDA ITEM FOR: December 13, 2016 C:\Users\GRANICw11AppData\L.ocai\Tetnp\BCL Technologies\easyPDF 7\(a BCL @D4057F7A\@a BCL@D4057F7A.doc RA= P20